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Operations Assistant

3 months ago

Delhi, India JRSS Full time
Job Timing (EST hours)Job Summary:

We are seeking a proactive and detail-oriented Operations Assistant to handle key administrative functions. This role involves managing employees' time records, overseeing badge issuance, coordinating non-U.S. citizen processes, and maintaining comprehensive documentation. The ideal candidate will excel in organization, communication, and adherence to procedures to ensure smooth operational support.Key Responsibilities:Timekeeping:Collect and verify employees' time records on a monthly basis.Address discrepancies or issues related to timekeeping promptly.Badge Management & Tracking:Collect and monitor employee badge information and expiration dates.Coordinate with prime vendor and client onboarding teams to ensure timely renewal of badges and non-citizen processes for employees working at client locations.Create, update, and maintain documentation related to badge management and non-citizen processes.Ensure all records are accurate, organized, and readily accessible.Technical Writing:Assist in updating process documents to enhance efficiency and compliance.Document meeting minutes for internal meetings, client feedback sessions, etc.Qualifications:Proven experience in administrative support or a similar role.Strong organizational skills with a keen attention to detail.Excellent written and verbal communication skills.Ability to handle sensitive information with discretion.Familiarity with timekeeping systems and Federal Government badge management processes is a plus.Understanding of non-U.S. citizen employment regulations and processes is desirable.Proficiency in using office software.Education & Experience:Associate’s degree or equivalent experience in Business Administration, Human Resources, or a related field.2+ years of experience in administrative or coordination roles.