Executive Assistant
2 weeks ago
About the Role:
We are seeking an experienced Executive Assistant to join our team at Wing Assistant. As an Executive Assistant, you will be responsible for providing administrative support to our leadership team, ensuring the smooth operation of our business. Your primary focus will be on creating and sending statements or invoices, tracking payments, and recording company expenses. You will also be responsible for gathering data on trends, industry best practices, and other publicly available information and preparing reports on the findings. Additionally, you will store and organize documents and files, perform data entry tasks, and research products and services. You will also be responsible for monitoring projects, conducting internal communication, and organizing company data. Your excellent communication skills, both written and verbal, will be essential in conveying information to incoming calls, making calls for appointments, and conducting informational inquiries. You will also be responsible for synthesizing data and other content into cohesive reports and presentation slides. If you have a proactive attitude, excellent organizational and time management skills, and are tech-savvy, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
* Create and send statements or invoices, track payments, and record company expenses
* Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings
* Store and organize documents and files
* Perform data entry tasks
* Research products and services
* Monitor projects, conduct internal communication, and organize company data
* Convey information to incoming calls, make calls for appointments, and conduct informational inquiries
* Synthesize data and other content into cohesive reports and presentation slides
Requirements:
* Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
* Bachelor's degree or any certificate course (required)
* Excellent phone, email, and instant messaging communication skills
* Excellent English communication skills, both written and verbal (at least B2 level)
* Solid organizational and time management skills
* Tech-savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP
* Experience with word-processing software and spreadsheets (e.g., MS Office)
* Knowledge of online calendars and scheduling (e.g., Google Calendar)
* Proactive attitude and willingness to be trained
Benefits:
* Performance Incentives
* Job Security and Stability
* Paid Training
* Inclusive Culture
* Upskilling Opportunities
* 100% Work-From-Home
* Exceptionally Supportive Team
* Opportunities for Career Growth
* Fun Work Environment
* Holiday and Overtime Pay
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary: This is based on experience and skills.
How to Apply:
If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience and qualifications. We look forward to hearing from you.
Disclaimer:
This job description is a general outline of the role and responsibilities. The actual tasks and tools may vary depending on the specific needs of the company. We prioritize people who can do this successfully and are willing to be trained. Please ensure you apply for the right job based on your location and experience.
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