Executive Assistant
4 weeks ago
We are seeking a highly skilled and organized Executive Assistant to support our leadership team.
Key Responsibilities:- Manage executive calendars and schedule appointments
- Coordinate meetings, prepare agendas, and take minutes
- Screen and direct phone calls, distribute correspondence
- Conduct research, prepare presentations, and reports
- Act as the point of contact between executives and internal/external clients
- Make travel and accommodation arrangements
- Assist in budget preparation and expense tracking
- Handle confidential documents, ensuring they remain secure
- Monitor office supplies, negotiate with vendors
- Organize and maintain the office filing system
- Assist in the onboarding process for new employees
- Provide administrative support to ensure efficient operation of the office
- Handle requests and queries appropriately
- Perform other ad-hoc administrative duties as needed
- Coordinate and facilitate communication between various departments
- Bachelor's degree in Business Administration or relevant field
- Proven experience as an executive assistant or similar role
- Proficient in MS Office Suite and other office management software
- Excellent time management skills and ability to prioritize work
- Outstanding organizational and multitasking abilities
- Strong written and verbal communication skills
- Discretion and confidentiality in handling sensitive information
- Ability to work effectively in a fast-paced environment
- Detail-oriented and proactive with strong problem-solving skills
- Professional demeanor and strong interpersonal skills
- Familiarity with basic research methods and data analytics
- Ability to adapt and learn new technology quickly
- High level of efficiency and self-motivation
- Experience in project management is a plus
- Ability to work independently and as part of a team
organization, time management, communication, scheduling, administrative
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