Academic Administrative Coordinator

2 days ago


Jaipur, Rajasthan, India IIHMR University Full time

IIHMR University, Jaipur seeks a skilled Academic Administrative Coordinator. The successful candidate will assist the Registrar in overseeing academic administration, ensuring statutory compliance, coordinating committee activities, and managing communication with internal and external stakeholders.

Key Responsibilities:

  • Maintain accurate records of student data, transcripts, degree certifications, and other relevant documents. Ensure proper filing in both physical and digital formats.
  • Ensure adherence to UGC and other regulatory requirements. Prepare and submit necessary disclosures and reports in coordination with the Registrar.
  • Draft agendas, minutes, and action-taken reports for the Board of Management, Academic Council, and other committees. Follow up on decisions and ensure timely payments for committee members.
  • Assist in drafting, reviewing, and updating institutional policies, MoUs, and notifications for the university. Ensure their implementation and accuracy.
  • Collect and manage accurate data for regulatory bodies, including reports for government agencies, scholarships, and internal use.
  • Prepare responses to queries from the Govt. of Rajasthan, Vidhan Sabha, and other regulatory bodies.
  • Coordinate with the Examination Office for smooth exam conduct, result processing, and certificate issuance.
  • Organize university events, convocations, conferences, and committee meetings in collaboration with other departments.
  • Oversee updates to university portals, manage student data, verify scholarship applications, and maintain digital record accuracy.
  • Regularly update mandatory disclosures and university website content to ensure departmental information accuracy.
  • Address student grievances related to admissions, exams, and scholarships according to university policies.
  • Lead and support the Registrar's Office staff, providing training on processes, regulations, and administrative functions.
  • Perform additional duties as assigned by the Registrar to ensure seamless administrative operations.

Required Skills and Qualifications:

  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office and online portal management.
  • Ability to lead teams and handle confidential information.

Salary:$70,000 - $90,000 per annum, depending on experience.



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