Academic Administrator

3 days ago

Jaipur, Rajasthan, India IIHMR University Full time

IIHMR University, Jaipur seeks a highly skilled candidate for the role of Assistant Registrar. This position involves collaborating with the Registrar to ensure seamless academic administration, maintaining statutory compliance, coordinating committee activities, and managing internal and external stakeholder communications.

Key Responsibilities
  • Maintain accurate student records, transcripts, degree certifications, and Registrar Office documentation. Ensure proper filing in both hard and digital copies.
  • Evaluate and ensure adherence to UGC and other regulatory guidelines. Prepare and submit mandatory disclosures and compliance reports in coordination with the Registrar.
  • Draft agendas, minutes, and action-taken reports for the Board of Management, Academic Council, and other committees. Follow up on decisions and ensure timely payments for committee members.
  • Assist in drafting, reviewing, and updating institutional policies, MoUs, and notifications for the university, ensuring their effective implementation.
  • Manage accurate data collection for regulatory bodies, including reports for government agencies, scholarships, and internal use.
  • Prepare responses for queries from the Govt. of Rajasthan, Vidhan Sabha, and other regulatory bodies.
  • Coordinate with the Examination Office for smooth exam conduct, result processing, and certificate issuance.
  • Support the organization of university events, convocations, conferences, and committee meetings in consultation with other departments.
  • Oversee updates to university portals, manage student data, verify scholarship applications, and maintain accuracy of digital records.
  • Regularly update mandatory disclosures and university website content, ensuring departmental information accuracy.
  • Resolve student grievances related to admissions, exams, and scholarships in accordance with university policies.
  • Lead and support the Registrar's Office staff, providing training on processes, regulations, and administrative functions.
Required Skills and Qualifications
  • Excellent organisational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office and online portal management.
  • Ability to lead teams and handle confidential information.
Qualification and Experience

MBA or equivalent postgraduate degree.

A minimum of 5+ years of experience in administrative roles, with a strong understanding of academic and institutional operations.

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