Executive Assistant

4 days ago

Hyderabad, Telangana, India Qpact Full time

Job Title:
Executive Assistant to C-Suite Executive

Location:
Hyderabad

Job Type:
Full-Time

Experience Level:
3+ years

Immediate Joiner

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative and support to our C-suite executive. The ideal candidate should be detail-oriented, an excellent communicator, and capable of managing multiple priorities in a fast-paced environment. This role requires discretion, professionalism, and a strong ability to anticipate needs.

Key Responsibilities:

  • Calendar & Schedule Management
    : Manage complex schedules, meetings, and appointments, ensuring efficient time utilization.
  • Communication & Correspondence:
    Act as the primary point of contact for internal and external stakeholders, handling emails, calls, and messages with professionalism.
  • Travel Coordination:
    Plan and coordinate international and domestic travel, including flights, accommodations, itineraries, and logistics.
  • Meeting Preparation & Follow-Up:
    Organize and prepare materials for executive meetings, take detailed minutes, and follow up on action items.
  • Project Coordination:
    Assist in managing special projects, reports, presentations, and research as required.
  • Confidentiality & Discretion:
    Handle sensitive information with the highest level of confidentiality and professionalism.
  • Expense & Budget Management:
    Track expenses, process reimbursements, and assist with budget preparation.
  • Stakeholder Management:
    Liaise with leadership teams, board members, and key business partners.
  • Office & Team Support:
    Provide administrative support to the executive's direct reports and ensure smooth office operations.

Key Qualifications & Skills:

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Proven experience as an Executive Assistant, preferably supporting C-suite executives.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Exceptional organizational and multitasking skills with a strong attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work under pressure and meet tight deadlines in a fast-paced environment.
  • High level of discretion and ability to handle confidential information with integrity.
  • Strong problem-solving and decision-making abilities.
  • Flexibility to adapt to changing priorities and schedules.
  • Professional demeanor with strong interpersonal skills.

Preferred Qualifications:

  • Experience in a multinational or corporate environment.
  • Familiarity with executive-level business operations and strategic initiatives.
  • Prior experience managing high-profile stakeholders.

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