Executive assistant

2 weeks ago

Hyderabad, Telangana, India Gamut HR Solutions Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Company Overview

Gamut HR Solutions is a focused and dedicated recruitment company that helps candidates find the right job. Based in Hyderabad, Gamut HR Solutions operates with a close-knit team of 2-10 employees, delivering personalized HR solutions. More information about the company can be found at Gamut HR Solutions.

Job Overview

We are seeking a Mid-Level Executive Assistant to join our team at Gamut HR Solutions in Hyderabad. This is a full-time position ideal for candidates with 4 to 6 years of experience. The Executive Assistant will play a pivotal role in supporting senior management and ensuring smooth day-to-day operations in the manufacturing sector.

Qualifications and Skills

  • Expertise in calendar management, ensuring effective scheduling and time management for executives (Mandatory skill).
  • Proven experience in meeting planning, capable of organizing and coordinating meetings with multiple stakeholders (Mandatory skill).
  • Skilled in travel coordination, managing travel arrangements and itineraries efficiently (Mandatory skill).
  • Strong document management skills, capable of handling confidential and critical documents securely and efficiently.
  • Experienced in project coordination to support the executives in managing tasks and ensuring project deliverables are met on time.
  • Excellent communication skills, both written and verbal, essential for liaising with internal teams and external clients.
  • Ability to multitask and manage multiple priorities while maintaining attention to detail and accuracy.
  • Proven ability to work independently and as part of a team, demonstrating proactivity and problem-solving abilities.

Roles and Responsibilities

  • Provide administrative support to senior management, including managing emails, letters, and phone calls.
  • Coordinate and schedule meetings, preparing agendas and distributing meeting notes among participants.
  • Plan, arrange, and coordinate travel and accommodation for executives to ensure smooth logistics.
  • Assist in preparing reports, presentations, and correspondence with a high degree of professionalism.
  • Maintain confidentiality of sensitive information, safeguarding executive communications and data.
  • Liaise with other departments to ensure effective communication and collaboration within the organization.
  • Track and manage deadlines for various projects, ensuring timely completion of tasks and assignments.
  • Support in organizing and executing company events, meetings, or workshops as required.

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