Executive Assistant

1 week ago

Hyderabad, Telangana, India ACI INFOTECH Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Job Title:
Executive Assistant

Location:
Hyderabad – Raheja Mindspace (Hitech City)

Type:
Full-Time | Work from Office

Shift:
US Shift (EST) | 6:30 PM IST – 3:30 AM IST

Job Overview:

We are looking for a proactive and detail-oriented
Executive Assistant
to support our President and senior management. The ideal candidate is highly organized, an excellent communicator, and capable of handling multiple responsibilities in a fast-paced, deadline-driven environment.

This role includes calendar and travel management, business coordination, report preparation, office administration, and communication support. The position also involves working closely with internal teams and external partners to ensure smooth business operations.

Key Responsibilities:

  • Manage calendar, schedule meetings, and organize travel for the President
  • Record minutes of meetings, track follow-ups, and prepare meeting materials
  • Coordinate with business units for updates, reports, and strategic planning
  • Assist in office operations, travel logistics, and infrastructure management
  • Support new company setups, certifications, and legal documentation
  • Prepare internal and external communication, reports, and presentations
  • Maintain confidentiality of sensitive information
  • Assist with employee engagement and employer branding initiatives
  • Manage contracts with employees, clients, vendors, and legal representatives
  • Represent the management team in communication with clients and partners

Requirements:

  • 1–3 years of experience in executive assistance, office administration, or HR
  • Strong proficiency in MS Office (Excel, Word, PowerPoint)
  • Excellent verbal and written communication skills
  • High attention to detail and strong organizational skills
  • Ability to multitask and manage priorities in a dynamic environment
  • Professional, diplomatic, and composed under pressure
  • Interest in technology and willingness to learn
  • Willingness to travel occasionally for meetings, events, or exhibitions

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