Executive Assistant

6 hours ago

Hyderabad, Telangana, India EMentor Enterprises Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Job Title: Executive Assistant / Personal Secretary to the Managing Director

Overview

We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.


Key Responsibilities
Executive Communication & Coordination
  • Serve as the primary liaison for calls, emails, and messages on behalf of the MD.
  • Interface confidently with clients, vendors, stakeholders, and partners.
  • Represent the MD in both internal and external communications when required.
Documentation & Communication Management
  • Draft, proofread, and finalize professional emails, letters, reports, and presentations.
  • Take dictation accurately and convert notes into polished documents.
  • Maintain clear and effective documentation standards.
Calendar & Meeting Management
  • Manage and optimize the MD's calendar including appointments, reminders, and briefings.
  • Organize board meetings, virtual conferences, and key events with precise coordination.
  • Prepare agendas and meeting minutes as needed.
Guest & Visitor Engagement
  • Welcome and assist high-profile visitors with warmth and professionalism.
  • Arrange logistics, hospitality, and support for in-office and travel guests.
Travel & Logistics Administration
  • Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
  • Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
  • Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.
Reporting & Data Management
  • Prepare business reports, executive dashboards, and data summaries.
  • Maintain accurate and secure records, backups, and documentation.
Additional Responsibilities
  • Vendor & Service Coordination: Liaise with service providers and ensure delivery quality and timelines.
  • Event Management: Plan meetings, events, and gatherings including logistics and material preparation.
  • Office & Home Operations Oversight:
    • Supervise office staff and support infrastructure.
    • Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.
  • Medical & Personal Coordination: Oversee medical appointments and maintain health records of the MD.
  • Car Maintenance: Track vehicle servicing, compliance, and documentation.
  • Contact Directory Management: Maintain and regularly update categorized contact lists.
  • Government Liaison: Coordinate with government departments for documentation and approvals.

Preferred Candidate Profile
  • Bachelor's degree in any stream; additional qualifications such as an MBA are considered a plus.
  • Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.
  • Proactive, self-driven, and highly organized.
  • Excellent verbal and written communication in English.
  • Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
  • Comfortable with basic AI tools.
  • Able to handle confidential information with discretion and integrity.
  • Willing to travel or manage tasks beyond standard work hours when needed.

Benefits and Perks

Healthy Work Environment
Flexible Schedule

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