Executive assistant

1 week ago

Hyderabad, Telangana, India Gamut HR Solutions Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Company Overview

Gamut HR Solutions specializes in connecting job seekers with optimal career opportunities, ensuring a perfect fit for both professionals and businesses. Headquartered in Hyderabad, Gamut HR Solutions operates with a close-knit team of 2-10 employees. For more information, visit Gamut HR Solutions.

Job Overview

We are seeking an experienced Executive Assistant (Female) for a Full-Time position at our Hyderabad office. This mid-level role requires a professional with 4 to 6 years of experience, providing high-level administrative support and ensuring smooth operational processes within the organization.

Qualifications and Skills

  • Proficiency in Microsoft Office Suite is imperative for handling various administrative tasks efficiently.
  • Expertise in Calendar Management Software (Mandatory skill) to seamlessly schedule and manage executive calendars.
  • Skillful use of Travel Arrangement Systems (Mandatory skill) for efficient and organized travel bookings and itineraries.
  • Experience with Document Management Systems (Mandatory skill) to ensure secure and systematic handling of critical documents.
  • Capable of using Event Planning Tools to organize meetings, conferences, and corporate gatherings effectively.
  • Familiarity with Customer Relationship Management (CRM) Software to maintain and enhance client relations.
  • Experience with Project Management Software to assist in coordinating and tracking projects with precision.
  • Proficiency in Virtual Meeting Platforms is essential for conducting and moderating online meetings and webinars.

Roles and Responsibilities

  • Manage complex schedules and coordinate with multiple departments to ensure a smooth workflow for executives.
  • Organize travel arrangements, including booking flights and accommodations, and preparing travel itineraries.
  • Prepare and manage documents, presentations, and reports with strict confidentiality and accuracy.
  • Coordinate and assist in planning and executing company events, meetings, and conferences.
  • Act as a liaison between executives and internal or external stakeholders, enhancing communication and relationships.
  • Support project managers in tracking project timelines, deliverables, and resource allocations.
  • Facilitate virtual meetings, ensuring appropriate setup and configuration for smooth execution.
  • Handle correspondence and communications on behalf of executives, maintaining professionalism and clarity.

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