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Executive assistant
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Company Overview
Gamut HR Solutions, headquartered in Hyderabad, is a dynamic company assisting individuals in securing the right jobs. With a team of 2-10 employees, we are dedicated to providing valuable HR solutions tailored to job seekers' needs. For more information, visit our website at Gamut HR Solutions.
Job Overview
Join Gamut HR Solutions as a Mid-Level Executive Assistant (Female) in Hyderabad. This full-time role requires 4 to 6 years of relevant experience. As an Executive Assistant, you will support high-level executives by managing schedules, arranging travel, and preparing documents. This pivotal position involves various administrative and organizational duties vital to the smooth operation of our business.
Qualifications and Skills
- Proficient in Microsoft Office Suite, exhibiting a high level of skill in Word, Excel, PowerPoint, and Outlook for efficient task processing.
- Strong project management skills, enabling you to manage multiple projects simultaneously and meet tight deadlines effectively.
- Exceptional communication skills, both written and verbal, to interact seamlessly with executives and stakeholders.
- Experienced in event coordination, which involves planning and organizing corporate events and meetings with precision.
- Expertise in expense reporting to track and manage travel expenses with accuracy and attention to detail.
- Calendar management (Mandatory skill) is essential, ensuring executives' schedules are organized and up-to-date for optimal time management.
- Travel arrangements (Mandatory skill) require efficiency in booking flights, accommodations, and logistics for business trips.
- Document preparation (Mandatory skill) involves drafting, editing, and organizing high-quality professional documents promptly.
Roles and Responsibilities
- Manage executive schedules, organize meetings, and ensure effective time management for top-level executives.
- Coordinate comprehensive travel arrangements, including booking flights and accommodations, and prepare detailed itineraries.
- Prepare, edit, and format various types of documents, reports, and presentations accurately and reliably.
- Facilitate communication between executives, stakeholders, and other departments to maintain seamless workflow.
- Organize and coordinate executive meetings, ensuring all necessary information and logistics are in place.
- Handle confidential information with discretion and integrity to maintain the privacy and security of sensitive data.
- Track and report expenses for the executive team, ensuring all expenditures are documented and reconciled.
- Assist in project management tasks, keeping track of project milestones and assisting with timelines and deliverables.
