Event Planning Coordinator

3 days ago


Pune, Maharashtra, India Global Games Show Full time
About Global Games Show

We are a leading Blockchain, AI and Crypto consulting firm with multiple solutions for our clients including Marketing & PR, Media House, Staffing & Recruitment, Events among others. The Global Games Show is a launch event under our umbrella.

We seek an experienced and detail-oriented Operations Specialist to oversee the planning, coordination, and execution of our events. This professional will ensure seamless logistics, manage on-site operations, and deliver exceptional experiences for attendees, sponsors, and partners.

Key Responsibilities:

  • Strategic Event Planning: Collaborate with cross-functional teams to understand event objectives, requirements, and desired outcomes.
  • Operational Planning: Develop comprehensive operational plans, including timelines, staffing, vendor coordination, equipment setup, and facility management.
  • Vendor Management: Source and manage vendors, negotiate contracts, and ensure timely delivery of services and materials.

On-Site Management:

  • Execution Oversight: Oversee all aspects of event execution on-site, ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothly.
  • Team Management: Manage event staff and volunteers, providing clear instructions, training, and support throughout the event.
  • Crisis Management: Address any operational issues or emergencies that may arise during events in a calm and effective manner.

Communication and Stakeholder Management:

  • Stakeholder Communication: Serve as the main point of contact for event vendors, partners, and internal teams, fostering strong communication and collaboration.
  • Marketing Integration: Coordinate with marketing and content teams to ensure proper signage, branding, and collateral are in place.

Budget Management:

  • Budget Development: Develop and manage event budgets, tracking expenses, and ensuring adherence to financial guidelines.
  • Financial Reporting: Provide regular budget updates to leadership and make recommendations for cost optimization.

Quality Assurance and Evaluation:

  • Quality Control: Implement quality control measures to ensure all event components meet established standards and deliver a consistent, positive experience.
  • Post-Event Analysis: Gather feedback from attendees, sponsors, and partners to identify areas for improvement and implement corrective actions.

Salary Range:$80,000 - $110,000 per year, depending on experience and qualifications.



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