Event Coordinator

10 hours ago


Pune, Maharashtra, India Hafla | حفلة Full time
Company Overview:
Hafla | حفلة is a dynamic and innovative platform that revolutionizes event planning with its AI-based solutions. Our mission is to deliver personalized experiences for clients, minimizing stress in the process.

About the Role:
We are seeking an exceptional Event Coordinator to join our team. As a key member of our Customer Event Planning Team, you will be responsible for managing end-to-end event planning for clients. Your primary focus will be on understanding client requirements, coordinating with vendors, and ensuring events are executed within budget and on time.

Key Responsibilities:
  • Client Consultation: Engage with clients to understand their event requirements, preferences, and expectations.
  • Provide expert advice and recommendations to help clients achieve their desired event outcomes.
  • Vendor Coordination: Identify and liaise with suitable vendors for various event services (e.g., catering, decorations, entertainment) through our vendor database.
  • Negotiate Pricing and manage relationships with vendors to ensure quality service delivery within budget constraints.
  • Budget Management: Prepare and manage event budgets, ensuring all expenses are accounted for and align with client financial constraints.
  • Quality Assurance: Coordinate with on-ground specialists for site visits and inspections to ensure all preparations meet our quality standards and client expectations.
  • Post-Event Follow-Up: Conduct post-event evaluations to gather feedback from clients and identify areas for improvement.

Requirements and Skills:
To succeed in this role, you must possess:
  • Excellent communication and client handling skills - direct interface with all clients.
  • Proven experience or internship in the event management industry.
  • Extremely well-organized with great multitasking skills and ability to remain calm in pressure situations.
  • Excellent vendor management skills - explaining vendor requirements, setting quality and service expectations, negotiating prices, and ensuring delivery of requirements as per commitments.
  • Attention to detail and commitment to accuracy.
  • Ability to work effectively in a fast-paced environment.

Benefits:
This role offers competitive salary ($35,000 - $50,000 annually), exposure to exciting events, projects, and growth opportunities. Join our collaborative team and contribute to delivering unforgettable experiences for our clients.

What We Offer:
  • Competitive salary range ($35,000 - $50,000 annually)
  • Exposure to wide range of exciting events and projects
  • Growth opportunities and professional development

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