Clinical Event Coordinator with Medical Expertise

3 days ago

Pune, Maharashtra, India Ethosh Designs Pvt. Ltd Full time

At Ethosh Designs Pvt. Ltd, we are seeking a highly organized and detail-oriented Clinical Event Coordinator with Medical Expertise to support the planning and execution of medical conferences, workshops, and events. This role requires a professional with both clinical and administrative experience who can collaborate with medical committees and ensure seamless coordination across different teams for event success.

Key Responsibilities:
  1. Agenda Finalization:
  • Work closely with the medical committee to finalize the conference, workshop, and event agendas.
  • Ensure that the agenda aligns with medical learning objectives and is delivered on time for promotional activities.
Marketing Communications Coordination:
  • Collaborate with the marketing communications team to ensure the finalized agenda is communicated and promoted effectively.
  • Ensure all necessary details are provided in a timely manner for promotional materials and outreach.
Guiding Digital Marketing Content:
  • Provide guidance to the digital marketing team on the medical content related to the event, ensuring accuracy and relevance.
  • Support in developing event-specific messaging, infographics, and banners that align with the target audience's interests.
Event Venue Arrangements:
  • Coordinate with venue organizers to ensure that all necessary arrangements are in place for the event (conference/workshop), particularly with respect to medical learning needs, including seating, AV requirements, and materials distribution.
  • Oversee the logistical aspects, ensuring a smooth flow of the event.
Content Management for Events:
  • Ensure that all presentations, PowerPoints, videos, and other event materials are prepared and available in advance.
  • Liaise with speakers and contributors to gather and finalize their content for the event.
Learning and Information Portal Management:
  • Manage the deployment of event-related content on the online learning platform, ensuring it is easily accessible and engaging for doctors.
  • Update the portal regularly with new educational content, videos, and resources to foster ongoing doctor engagement.
Doctor Engagement Tracking:
  • Monitor and analyze doctor engagement on the learning platform, gathering insights on usage patterns and content interaction.
  • Provide regular feedback to the team on engagement metrics and suggest improvements for increasing participation.

This role offers a unique opportunity to combine clinical expertise with event management and digital content coordination, fostering meaningful doctor engagement through both physical and virtual platforms.

Qualifications & Skills:
  • A medical degree (MBBS /BHMS/ BAMS) with clinical experience and a background in event coordination or administration.
  • Experience in organizing medical events such as conferences, workshops, and continuing medical education (CME) programs.
  • Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
  • Familiarity with digital marketing and online learning platforms is preferred.
  • Excellent communication and interpersonal skills, with the ability to collaborate with various teams, including medical committees, digital marketing, and event management.
  • Proficiency in content management systems and project management tools is an advantage.
  • High attention to detail and ability to work in a fast-paced environment.
  • Ability to build strong relationships with doctors and healthcare professionals to encourage platform engagement.

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