Executive Assistant Manager
1 week ago
At Datastack Technologies, we are seeking a highly experienced and proactive Executive Assistant with a minimum of 6 years in a similar role to support an entrepreneur managing multiple businesses across diverse industries and countries. The ideal candidate is ethical, honest in their work hours, and takes initiative to manage the executive's needs without waiting for tasks to be assigned.
The successful candidate will have:
- A minimum of 4 years of experience as an assistant, receptionist, or secretary
- Verbal and written communication skills
- Note-taking and record-keeping skills
- Strong project management and organizational skills
- Understanding of office software (word, excel, PowerPoint)
- Proofreading and editing skills for memos and emails
Responsibilities include:
Proactive ManagementAnticipate the executive's needs and take initiative in organizing tasks and schedules. Assist in managing the executive's workload by identifying priorities and delegating tasks when necessary.
Calendar & Schedule CoordinationManage and coordinate a complex calendar across multiple time zones. Organize meetings, appointments, and travel arrangements efficiently.
Task PrioritizationPrioritize and track important and urgent tasks to ensure timely completion. Keep the executive informed of upcoming commitments and responsibilities.
CommunicationServe as the primary point of contact between the entrepreneur and internal/external stakeholders. Monitor and manage email communications, responding promptly and appropriately.
Administrative SupportPrepare and edit correspondence, reports, and presentations. Handle confidential information with the utmost discretion.
Project ManagementAssist in project coordination and follow up on action items. Coordinate logistics for meetings, conferences, and events.
Estimated Salary: ₹8,50,000 - ₹10,00,000 per annum (dependent on location and experience)This is a full-time position with a split schedule between India timings and US timings. The person will have to support the management in both locations.
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