Executive Assistant Manager

1 week ago


Pune, Maharashtra, India Datastack Technologies Full time

At Datastack Technologies, we are seeking a highly experienced and proactive Executive Assistant with a minimum of 6 years in a similar role to support an entrepreneur managing multiple businesses across diverse industries and countries. The ideal candidate is ethical, honest in their work hours, and takes initiative to manage the executive's needs without waiting for tasks to be assigned.

The successful candidate will have:

  • A minimum of 4 years of experience as an assistant, receptionist, or secretary
  • Verbal and written communication skills
  • Note-taking and record-keeping skills
  • Strong project management and organizational skills
  • Understanding of office software (word, excel, PowerPoint)
  • Proofreading and editing skills for memos and emails

Responsibilities include:

Proactive Management

Anticipate the executive's needs and take initiative in organizing tasks and schedules. Assist in managing the executive's workload by identifying priorities and delegating tasks when necessary.

Calendar & Schedule Coordination

Manage and coordinate a complex calendar across multiple time zones. Organize meetings, appointments, and travel arrangements efficiently.

Task Prioritization

Prioritize and track important and urgent tasks to ensure timely completion. Keep the executive informed of upcoming commitments and responsibilities.

Communication

Serve as the primary point of contact between the entrepreneur and internal/external stakeholders. Monitor and manage email communications, responding promptly and appropriately.

Administrative Support

Prepare and edit correspondence, reports, and presentations. Handle confidential information with the utmost discretion.

Project Management

Assist in project coordination and follow up on action items. Coordinate logistics for meetings, conferences, and events.

Estimated Salary: ₹8,50,000 - ₹10,00,000 per annum (dependent on location and experience)

This is a full-time position with a split schedule between India timings and US timings. The person will have to support the management in both locations.


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