Executive Assistant to Business Head
7 days ago
Job Summary:
We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Business Head. The ideal candidate will be proactive, detail-oriented, and experienced in handling a variety of tasks related to administrative support.
Key Responsibilities:
- Provide high-level administrative support to the Business Head, ensuring smooth daily operations.
- Manage the Business Head's calendar, including scheduling internal and external meetings.
- Coordinate and organize travel arrangements, logistics, and events as required.
- Monitor and manage the Business Head's LinkedIn profile, including posting updates, maintaining connections, and identifying networking opportunities.
- Assist in crafting professional messages and responding to LinkedIn inquiries.
- Set up meetings, prepare agendas, and ensure all required participants are informed and prepared.
- Take detailed meeting minutes and follow up on action items.
- Monitor, manage, and respond to incoming emails on behalf of the Business Head in a timely and professional manner.
- Draft and proofread email correspondence.
- Prepare and edit PowerPoint presentations for internal and external meetings.
- Assist in compiling data, creating visuals, and ensuring consistency and clarity in presentations.
- Implement and maintain efficient workflows and processes to enhance productivity and organization.
- Proactively suggest improvements to existing administrative processes.
Requirements:
- Bachelor's degree in Business Administration or a related field preferred.
- Proven experience as an Executive Assistant or in a similar role.
- Excellent communication skills, both written and verbal.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Detail-oriented with strong organizational and multitasking abilities.
- Ability to maintain confidentiality and exercise discretion.
Preferred Qualifications:
- 5 to 8 years of experience in Core & Advance Java, J2EE, Spring, Spring Boot, JPA.
- Knowledge of UML, design patterns, Hibernate, SQL Server.
- Hands-on experience with Web services, including REST and SOAP.
- Experience with Eclipse IDE, SQL clients, and Application servers like Tomcat, JBoss, Wildfly.
- Familiarity with AWS and Agile Scrum process.
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