Executive Assistant to Business Head

7 days ago


Pune, Maharashtra, India nCircle Tech Pvt. Ltd. Full time
Job Title: Executive Assistant to Business Head

Job Summary:
We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Business Head. The ideal candidate will be proactive, detail-oriented, and experienced in handling a variety of tasks related to administrative support.

Key Responsibilities:
  • Provide high-level administrative support to the Business Head, ensuring smooth daily operations.
  • Manage the Business Head's calendar, including scheduling internal and external meetings.
  • Coordinate and organize travel arrangements, logistics, and events as required.
  • Monitor and manage the Business Head's LinkedIn profile, including posting updates, maintaining connections, and identifying networking opportunities.
  • Assist in crafting professional messages and responding to LinkedIn inquiries.
  • Set up meetings, prepare agendas, and ensure all required participants are informed and prepared.
  • Take detailed meeting minutes and follow up on action items.
  • Monitor, manage, and respond to incoming emails on behalf of the Business Head in a timely and professional manner.
  • Draft and proofread email correspondence.
  • Prepare and edit PowerPoint presentations for internal and external meetings.
  • Assist in compiling data, creating visuals, and ensuring consistency and clarity in presentations.
  • Implement and maintain efficient workflows and processes to enhance productivity and organization.
  • Proactively suggest improvements to existing administrative processes.

Requirements:
  • Bachelor's degree in Business Administration or a related field preferred.
  • Proven experience as an Executive Assistant or in a similar role.
  • Excellent communication skills, both written and verbal.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Detail-oriented with strong organizational and multitasking abilities.
  • Ability to maintain confidentiality and exercise discretion.

Preferred Qualifications:
  • 5 to 8 years of experience in Core & Advance Java, J2EE, Spring, Spring Boot, JPA.
  • Knowledge of UML, design patterns, Hibernate, SQL Server.
  • Hands-on experience with Web services, including REST and SOAP.
  • Experience with Eclipse IDE, SQL clients, and Application servers like Tomcat, JBoss, Wildfly.
  • Familiarity with AWS and Agile Scrum process.


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