Senior Administrative Coordinator

2 weeks ago


Ahmedabad, Gujarat, India Nibodhah Full time

Job Role:

We are seeking a highly skilled and organized Senior Administrative Coordinator to provide exceptional support to our senior executives.

Key Responsibilities:

  1. Coordinate executive communications, including taking calls and responding to messages.
  2. Prepare internal and external corporate documents for team members and industry partners.
  3. Schedule meetings and appointments, and manage travel itineraries.
  4. Filing and retrieving corporate records, documents, and reports.
  5. Uphold a strict level of confidentiality.
  6. Act as the point of contact among executives, employees, clients, and other external partners.
  7. Manage information flow in a timely and accurate manner.
  8. Manage executives' calendars and set up meetings.
  9. Make travel and accommodation arrangements.
  10. Rack daily expenses and prepare weekly, monthly, or quarterly reports.
  11. Format information for internal and external communication memos, emails, presentations, reports, invoices, letters, and other documents.
  12. Take minutes during meetings.
  13. Screen and direct phone calls and distribute correspondence.
  14. Research and conduct data to prepare documents for review and presentation.
  15. Help prepare for meetings.
  16. Greet visitors and decide if they should meet with the Chairman.
  17. Use various software, including word processing, spreadsheets, databases, and presentation software.
  18. Open, sort, and distribute incoming faxes, emails, and other correspondence.
  19. Provide general administrative support.

Requirements and Skills:

  1. Work experience as an Executive Assistant, Personal Assistant, or similar role.
  2. Excellent MS Office knowledge.
  3. Outstanding organisational and time management skills.
  4. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
  5. Excellent verbal and written communications skills.
  6. Discretion and confidentiality.
  7. Professional level verbal and written communications skills.
  8. Ability to organise a daily workload by priorities.
  9. Must be able to meet deadlines in a fast-paced, quickly changing environment.
  10. A proactive approach to problem-solving with strong decision-making skills.

About Nibodhah:

Nibodhah is a dynamic and growing organisation that values exceptional administrative support. We offer a challenging and rewarding work environment that fosters growth and development.

How to Apply:

Please submit your application, including your resume and cover letter, to us. We look forward to hearing from you.



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