High-Level Administrative Coordinator
4 days ago
Are you a highly organized and detail-oriented individual with excellent communication skills?
We are seeking a skilled High-Level Administrative Coordinator to join our team at Nibodhah.
About the Role:
This is an exciting opportunity for an experienced administrative professional to take on a leadership role in supporting our senior executives.
Key Responsibilities:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel itineraries
- Filing and retrieving corporate records, documents, and reports
- Uphold a strict level of confidentiality
- Acting as the point of contact among executives, employees, clients, and other external partners
- Managing information flow in a timely and accurate manner
- Managing executives' calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly, or quarterly reports
- Format information for internal and external communication memos, emails, presentations, reports, invoices, letters, and other documents
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Researching and conducting data to prepare documents for review and presentation
- Help preparing for meetings
- Greeting visitors and deciding if they should be able to meet with the Chairman
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence
- Provide general administrative support
Requirements and Skills:
To be successful in this role, you will need:
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organisational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Professional-level verbal and written communications skills
- Ability to organise a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
About Us:
Nibodhah is a dynamic company that values excellence and innovation.
Estimated Salary: $65,000 - $80,000 per year
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