High-Level Administrative Coordinator

4 days ago


Ahmedabad, Gujarat, India Nibodhah Full time

Are you a highly organized and detail-oriented individual with excellent communication skills?

We are seeking a skilled High-Level Administrative Coordinator to join our team at Nibodhah.

About the Role:

This is an exciting opportunity for an experienced administrative professional to take on a leadership role in supporting our senior executives.

Key Responsibilities:

  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
  • Prepare internal and external corporate documents for team members and industry partners
  • Schedule meetings and appointments and manage travel itineraries
  • Filing and retrieving corporate records, documents, and reports
  • Uphold a strict level of confidentiality
  • Acting as the point of contact among executives, employees, clients, and other external partners
  • Managing information flow in a timely and accurate manner
  • Managing executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports
  • Format information for internal and external communication memos, emails, presentations, reports, invoices, letters, and other documents
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Researching and conducting data to prepare documents for review and presentation
  • Help preparing for meetings
  • Greeting visitors and deciding if they should be able to meet with the Chairman
  • Using various software, including word processing, spreadsheets, databases, and presentation software
  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence
  • Provide general administrative support

Requirements and Skills:

To be successful in this role, you will need:

  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent MS Office knowledge
  • Outstanding organisational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Professional-level verbal and written communications skills
  • Ability to organise a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills

About Us:

Nibodhah is a dynamic company that values excellence and innovation.

Estimated Salary: $65,000 - $80,000 per year



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