Senior Office Operations Coordinator
2 weeks ago
We are seeking a highly skilled and organized Senior Office Operations Coordinator to join our team at 3 Ciircles Opc P Ltd. As an Assistant Office Manager, you will play a critical role in supporting the smooth functioning of our office and assisting the office manager in various administrative tasks. Your responsibilities will include providing administrative support to the office manager and other staff members, coordinating and managing the activities of the office staff, overseeing the day-to-day operations of the office, handling incoming and outgoing communication, ensuring compliance with office policies and procedures, and assisting in managing office technology and systems. You will also assist in planning and organizing office events, such as meetings, conferences, and staff gatherings.
Key Responsibilities
- Administrative Support: Provide administrative support to the office manager and other staff members, including managing correspondence, scheduling meetings, maintaining files and records, drafting reports and presentations, and handling phone calls and inquiries.
- Team Coordination: Assist in coordinating and managing the activities of the office staff, including delegating tasks, monitoring progress, and ensuring deadlines are met. You may also help with staff training, performance evaluations, and resolving any conflicts or issues that arise.
- Office Operations: Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities, coordinating maintenance and repairs, and ensuring a clean and organized work environment.
- Communication and Correspondence: Handle incoming and outgoing communication on behalf of the office manager, including drafting and editing correspondence, preparing memos and reports, and coordinating internal and external communications.
- Policy and Procedure Compliance: Ensure that office policies, procedures, and guidelines are followed by all staff members, including promoting a safe and respectful work environment and addressing any compliance issues or concerns.
- Technology and Systems Management: Assist in managing office technology and systems, including computer networks, software applications, and databases. You may be responsible for troubleshooting technical issues, coordinating IT support, and implementing new technologies to improve office efficiency.
- Event Planning: Assist in planning and organizing office events, including coordinating logistics, booking venues, arranging catering, and managing event budgets.
Qualifications
Minimum 12th pass from any field. Should have basic computer knowledge, MS office, and good communication skills.
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