Bid Process Coordinator

1 month ago


Gurgaon, Haryana, India Mace Full time

Mace is a leading global consultancy and construction company that redefines the boundaries of ambition. Our purpose is to create places that are responsible, bringing transformative impact to our people, communities, and societies across the globe.

As a Bid Process Coordinator, you will support the business by planning and managing the bid process and delivering tender responses in line with the company's brand, position, and processes.

Key responsibilities include:

  • Supporting workshops and research tasks to analyze client goals, drivers, and ambitions, client technical and commercial targets, market and competition, aligned to Mace governance.
  • Analyzing tender documentation to review and support relevant tender priorities.
  • Undertaking detailed client/project/scope/stakeholder/competitor research to better understand opportunities.
  • Following the Mace bid process to deliver a high-quality, client-focused proposal, supporting best practice.
  • Project/bid coordination - analyzing tender documents to define client requirements, deliverables, set deadlines, and owners – the bid plan.
  • Project plans, supporting the bid programme, highlighting interdependencies and monitoring/reporting on progress.
  • Coordinating internal and external progress meetings - bid kick-off/regular progress meetings, supporting the bid team through mid-bid/site/progress meetings.
  • Appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.
  • Gathering and issuing any clarifications required to the client.
  • Aiding the drafting of standard content/CVs/project profiles - closing gaps where possible by interviewing/questioning relevant parts of the business.
  • Proof/copy editing responses to ensure compliant, compelling, benefits-driven copy.
  • Ensuring all required reviews and adjudication/sign-offs are achieved in line with Mace Way engage.
  • Coordinating the creation of additional supporting content - printed models/video/large-format printing/presentations.
  • Capturing all new content within the Work Winning Content Hub (Aftercare).
  • Facilitating, recording, and sharing lessons learned/best practice.
  • Supporting improvement activities and projects which may be focused on improving work-winning team performance, or competence and capability of the Mace business.
  • Working collaboratively towards the common goal of net-zero carbon transition and sharing responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.



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