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Administrative Operations Specialist

1 month ago

Gurgaon, Haryana, India FedEx Full time
Job Description

We are seeking an Administrative Operations Specialist to support the efficient operation of our team by overseeing various administrative and operational tasks.

This role is responsible for managing travel arrangements, onboarding processes, and general administrative duties to ensure smooth functioning within the team.

The successful candidate will have excellent organizational skills, attention to detail, and the ability to work in a dynamic environment.

Key Responsibilities
  • Travel Management: Coordinate flight and hotel bookings using BCD and Concur systems. Process currency requests on FCF.
  • Onboarding and Administrative Support: Facilitate new joiner onboarding, including post-offer acknowledgment. Create FedEx IDs on Workday and manage IMAGE access and email ID creation. Coordinate laptop configuration and shipping to base locations. Handle FedEx badge requests and initiate welcome emails to new employees.
  • Coordination and Support: Assist with Etime corrections on behalf of managers. Schedule and coordinate meetings, including skip-level team meetings and 1:1s with Managing Directors and above through respective Executive Assistants. Develop and maintain templates for project updates, resourcing excel trackers, and other useful tools. Create and update job aids to enhance operational efficiency.
  • Miscellaneous Tasks: Monitor aging laptops and coordinate laptop procurement through FCF. Organize and coordinate team events to foster team spirit and collaboration.
What We Offer

This position offers an opportunity to work in a dynamic environment where your organizational skills and attention to detail will contribute significantly to the team's success.

FedEx is committed to fostering an inclusive workplace culture that values diversity and equal opportunity.

We are an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone.

Benefits and Perks

We offer a competitive salary range of $60,000 - $80,000 per year, depending on experience and qualifications. Additionally, you will receive a comprehensive benefits package, including medical, dental, and vision insurance, as well as a 401(k) plan.