Administrative Assistant/receptionist

6 months ago


Katraj Pune Maharashtra, India Celestial Institute of Technology LLP Full time

Position Overview:
Key Responsibilities:

- Manage and maintain executives' schedules, appointments.
- Coordinate meetings and conference calls, including preparing agendas, taking minutes, and distributing materials.
- Prepare and edit correspondence, reports, and presentations as needed.
- Assist with the organization and coordination of office events.
- Maintain electronic and hard copy filing systems, ensuring accuracy and accessibility of documents.
- Order office supplies and equipment, and maintain inventory levels.
- Screen and direct phone calls and distribute messages promptly.
- Perform general clerical duties, including photocopying, scanning, and faxing.
- Collaborate with other administrative staff to ensure efficient workflow and office operations.
- Respond to guest requests and resolve any issues or complaints in a timely and efficient manner.
- Monitor and maintain the security of the premises by following safety procedures and protocols.
- Provide administrative support to other departments as needed.

Qualifications:

- Bachelor's degree or equivalent work experience.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and exercise discretion.
- Familiarity with office equipment, including printers, scanners, and fax machines.
- Proactive and self-motivated with the ability to work independently and as part of a team.

Pay: ₹10,000.00 - ₹14,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Work Location: In person



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