Document Controller

1 month ago

Bengaluru Karnataka, India SBM Offshore Full time

**Req Id**:14510**Job Family**:Reporting & Support**Location**:Bangalore, IN, 560071**Our Vision.**
- SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.**Our Profile.**
- We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION.**#OGJS**
- ROLE PURPOSE
- The Document Controller/ Project Support is responsible for the coordination of records and
- information from creation/receipt through processing, distribution, organization, storage and retrieval,
- and ultimate disposition. You ensure documentation is systematically managed and aligned with the
- Company’s (Document) Management Systems and processes.
- As Document Controller/ Project Support, you provide guidance and support to Project Management
- teams, internal staff, vendors, subcontractors and clients when needed.
- You are also responsible for document coordination efforts and effective technical writing in the
- creation of documented procedures.
- high degree of customer focus, discretion and confidentiality.- ROLE CONTRIBUTION
- 1. In order that the Project setup is properly defined and planned, you are to:

- 1.1. Take ownership to define and develop scope by understanding and evaluating the project
- requirements.
- 1.2. Communicate and promote the understanding of the scope, document control strategy,
- constraints and ways of working to stakeholders.
- 1.3. Define all tasks and activities to be performed on the project
- 1.4. Ensure the project team is aware of document requirements and specifications to meet
- project needs, Company standards, and industry regulations
- The measure of your effectiveness in this will be:

- Development of effective project setup plan
- Demonstrated understanding of scope and schedule
- Quality of administrative duties
- Minimal disruptions to the project activities
- 2. In order that assigned activities in project support are completed successfully, you are to:

- 2.1. Understand and complete assigned tasks with accuracy within agreed time frame
- 2.2. Identify areas requiring more detailed instructions and clarify understanding/expectation as
- necessary
- 2.3. Coordinate, plan and monitor (technical) support of documents for internal and external
- distribution
- 2.4. Escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables
- 2.5. Ensure good house-keeping of deliverables
- The measure of your effectiveness in this will be:

- Performance Feedback from Project Management team, Manager and Project Team
- Timeliness and accuracy in completing tasks
- Quality of administrative duties
- 3. In order to achieve effective interface management, you are to:

- 3.1. Understand how assigned tasks will affect all stakeholders; provide timely and accurate input
- to stakeholders in support of requirements in meeting deadlines
- 3.2. Proactively highlight concerns as they arise, and prioritize assigned activities to meet key
- milestones
- 3.3. Network with stakeholders to serve as a source of support in executing project deliverables;
- ensure proactive two-way communication
- 3.4. Produce consistent/organized documents in a well-structured format to clearly convey
- required information
- 3.5. Coordinate with vendors, subcontractors, third party consultants, etc. to ensure timely review
- of documents and that comments are made with required quality level
- The measure of your effectiveness in this will be:

- Demonstrated effective interfaces within and across-disciplines
- Timely closure of interface issues
- 4. In order to ensure knowledge sharing & gaining successful cross-functional collaborations
- within the community, you are to:

- 4.1. Provide accurate and detailed information when escalating to next level
- 4.2. Pro-actively approach involved colleagues to get feedback and updates in order to accurately
- inform manager on progress made and status
- 4.3. Inform and educate your colleagues on cross-functional topics encountered
- The measure of your effectiveness in this will be:

- Assessment and feedback by colleagues in day-to-day collaborations
- Contribution to project procedures and work instructions5. To ensure quality and timely deliverables concerning document controlling, you are to:

- 5.1. Ensure activities are completed with consistency and in compliance with project requirements
- and applicable codes, standards and regulation
- 5.2. Ensure d

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