Document Controller

3 weeks ago

Bengaluru Karnataka, India Quest Global Full time

Quest Global is an organization at the forefront of innovation and one of the world’s fastest growing engineering services firms with deep domain knowledge and recognized expertise in the top OEMs across seven industries. We are a twenty-five-year-old company on a journey to becoming a centenary one, driven by aspiration, hunger and humility.

We are looking for humble geniuses, who believe that engineering has the potential to make the impossible, possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers.

As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you.

The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:
**Roles & Responsibilities**:

- Controlling of all documentation related activities.
- Maintain incoming and outgoing customer/ vendor documents.
- Performs quality standard check on documents by following document control processes.
- Manage, store, and retrieve engineering technical documents & drawings.
- Work directly or indirectly with the responsible people to set up all planned native and PDF files in time.
- Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems (Workflow methods).
- Maintain and update Project Document Control Index, controls the revisions.
- Maintain weekly report for deliverables, pending and delay document report, manual log Reports, On time deliverables reports.
- Extracting & Updating Weekly status report for Engineering Workflow.
- Track O&M Manuals & Preparation with respect to Manual Checklist.
- Work in strict co-operation with the Project Manager & Project Engineers to ensure project progress status integration.
- Ensure all templates used with the department conform to the Company standard.
- Provide Document Management System, user support and functionality training.
- Administer security permissions for document management systems.
- Interface with multiple disciplines to provide support and clear guidance to deliver documentations align to all Information Management Specifications.
- Manage lifecycle of documentation and ensure alignment to processes and procedures.
- Perms standard quality checks and ensure appropriate approvals are obtained prior to publishing documentation.
- Maintain revision history for controlled documents.
- Contribute to conformance to the Document Governance process by identifying documents non-conformant with the requirements.
- Accountable for the close out of IM, DC MoC pre/post implication actions.
- Coordinate the provision and update of asset based Critical Hardcopy documentation.
- Input to IM product backlog, maintain reports and any trackers used on the project.

**Required Skills (Technical Competency)**:

- Practical / hands-on experience in document management roles in EPC projects of Minimum 5 years, experienced with document control using digital tools, maintenance of electronic and physical documents, should be proficient with using tools such as EDMS, FTP, Shared Drives, SharePoint, Cloud Drives, ISO.
- Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
- Self-directed and highly motivated.
- Able to work in a fast-paced and deadline-driven environment.
- Detail-oriented, dependable, and trustworthy.
- Sound technical knowledge and experience of Document Management Systems.
- Ability to provide Document Management administration for multiple cross-functional users.
- Understanding of documentation lifecycle.
- Excellent interpersonal skills, including the ability to interact effectively with people at all levels in the field and office as well as outside of the company are required.
- Excellent MS Suite software knowledge.
- Excellent English skills: knowledge of German to be confirmed.
- Good working knowledge of Adobe Acrobat.
- Familiar with e-Document management systems like Wrench, Aconex etc

**Job Type**
- Full Time-Regular

**Experience Level**
- Mid Level

**Total Years of Exp**
- 6 - 9

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