Document Controller opportunities in India

1 month ago

Bengaluru, India SBM Offshore Full time

RESPONSIBILITIES

Project setup 

Take ownership to define and develop scope by understanding and evaluating the project requirements.  Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to Stakeholders.  Ensure the Project Team is aware of document requirements and specifications to meet project needs, SBM standards, and Industry Regulations 

Assigned activities in project support 

Understand and complete assigned tasks with accuracy within agreed time frame  Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary  Coordinate, plan and monitor (technical) support of documents for internal and external distribution  Escalate unresolved issues to the appropriate Stakeholder to minimize delays in deliverables 

Effective interface management 

Understand how assigned tasks will affect all Stakeholders; provide timely and accurate input to Stakeholders in support of requirements in meeting deadlines Proactively highlight concerns as they arise, and prioritize assigned activities to meet key milestones Network with Stakeholders to serve as a source of support in executing project deliverables; ensure proactive two-way communication Produce consistent/organized documents in a well-structured format to clearly convey required information Coordinate with Vendors, Third Party consultants, etc. to ensure timely review of documents and that comments are made with required quality level  Knowledge sharing & gaining successful cross-functional collaborations  Provide accurate and detailed information when escalating to next level Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform Manager on progress made and status Inform and educate your colleagues on cross-functional topics encountered 

Quality and timely deliverables concerning document controlling 

Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes, Standards and Regulation Ensure documents are well-structured to clearly convey required information Liaise with external Parties in order to monitor their progress and expedite when required Be self-motivated to improve technical competencies for current and future work assignments Promote continuous improvement by maintaining/sharing the latest Industry developments Apply and capture applicable Lessons Learned in the execution of activities to enable information sharing, increase project efficiencies, and support/develop best practices Ensure proper level of checks for all deliverables prior to submission; attention to detail 

REQUIREMENTS

Excellent computer skills.  At least 6 years of relevant experience. Key behaviours: Attention to detail Time Management/Multi-tasked Effective communication skills Great organizational skills Ability to see the “Big Picture” Demonstrates accountability/takes ownership Takes initiative/self starter Computer savvy Ability to manage unexpected outcomes

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