Document Controller
Found in: Whatjobs IN C2 - 1 week ago
Your responsibilities
Your specific responsibilities may vary depending on the project, but generally include the following:
Support Management in creating Document Management System
Establish and maintain document control procedures and processes, including document numbering, revision control, and storage
Create and maintain documentation, such as manuals, policies, procedures, and work instructions
Manage the distribution of documents to internal and external stakeholders, ensuring that documents are delivered on time and to the correct recipient
Ensure that documents are properly reviewed and approved, and that all changes are properly recorded and communicated
Archive and store physical and electronic documents in accordance with company policies and procedures
Ensure that documents are easily accessible and searchable, using document management software or other tools
Provide training to employees on document control procedures and processes, as needed
Maintain document control metrics and reporting on document control activities
Accurately process and record all technical documentation in accordance with agreed procedures. Ensure agreed procedures satisfy project, client and regulatory requirements
Monitor progress of in-house and Client reviews of technical data. Monitor due dates for drawings, specifications, software, technical manuals and other documents Also Monitor the status of project to ensure documentation is submitted according to schedule
When required, input or report progress information (received from discipline engineers) accurately at regular intervals as specified by the project
Produce exception reports on late documentation for Project Management review
Undertake other tasks as required by the Lead Document Controller / Manager - Document Control
Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans
Setup and maintain data in the Electronic Document Management System & ERP
Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information
Review and verifies project documents for completeness, format, and compliance with contract requirements
Submit project documentation to management team for approval and transmits approved documents to customer
Provide the quality of deliverables and maintain quality records (KPI's)
Contribute to compilation of final project dossiers, as built portfolios and archiving
Ensure the entry in Lesson Learned log after completion of each project.
Your profile
Diploma or Graduate in Engineering
5- 10 years+ experience in Document Control
Experience with Sharepoint is an MUST
Experience in controlling documents using EDMS
Experience in the process industry preferred
Fluency (Verbal and written) in English is a must.
Knowledge:
Sound knowledge of acquisition methods and practices
Needed skills:
Detail oriented, with project management skills, and able to coordinate many activities
Ability to establish priorities, manage deadlines, and exercise a high degree of professionalism in interactions
Mature and smart communicator, enable to build relationships and credibility inside and outside of our organization
Result-driven, resourceful, and continuously looking for ways to improve
Appetite for getting things done
Self-motivated, confident, and passionate
Teamwork & Interpersonal skills
Disciplined documentation and record-keeping skills
Flexibility and adaptability under adverse conditions
Ability to show initiative, good judgment, and resourcefulness
Ensures that regular consistent communication takes place within the area of responsibility
Real willingness to invest oneself to learn and grow.
Why should you join us?
We truly believe that where you work matters and, as a family business, we know what makes our employees happy
Permanent contract
Competitive salary package and benefits
International project exposure
A lot of growing possibilities
A strong HR and training policy to develop your skills
Work life balance.
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