TheGradStory | Associate Administrative Coordinator

18 hours ago

india TheGradStory Full time

Job Title: Associate Administrative Coordinator (Remote)

Company: TheGradStory

Location: Fully Remote (Open to candidates worldwide)


About Us:


TheGradStory is on a mission to empower fresh graduates and young professionals to chart successful career paths. We provide cutting-edge career guidance, mentoring, and resources that enable emerging talent to reach their full potential. As we continue to grow, we are seeking an organized and adaptable individual to join our team as an Associate Administrative Coordinator, who may also serve as a temporary assistant to our CEO.


Role Overview:


As our Associate Administrative Coordinator, you’ll manage critical day-to-day administrative tasks that keep our remote team running smoothly. Your responsibilities will range from handling meeting logistics and maintaining documentation to supporting cross-departmental initiatives. In addition, you’ll be prepared to step in and assist the CEO with scheduling, inbox management, and other executive support duties when needed. This dynamic role is perfect for someone who thrives in a high-growth, fully remote environment and is eager to take on new challenges as they arise.


Key Responsibilities:


Administrative Coordination:

  • Schedule and coordinate internal and external meetings, webinars, and virtual events.
  • Maintain and update team calendars, project timelines, and shared documents.
  • Assist in managing databases, spreadsheets, and project management tools for cross-functional teams.
  • Support the onboarding process of new employees, including setting up accounts and sharing relevant documentation.


Communication & Documentation:

  • Draft and edit correspondence, presentations, and reports as needed.
  • Serve as a point of contact for basic internal and external inquiries, responding promptly and professionally.
  • Assist in maintaining an organized digital filing system for quick information retrieval.


Executive Assistance (Temporary Coverage):

  • Provide backup support to the CEO during periods of high demand or absence of the primary Executive Assistant.
  • Manage the CEO’s calendar, schedule appointments, and prioritize requests.
  • Draft routine email responses, prepare meeting agendas, and document meeting notes.


Qualifications & Requirements:


Experience:


  • 1-3 years in administrative support, coordination, or similar roles; prior remote work experience is a plus.


Skills:


  • Strong organizational, multitasking, and time-management abilities.
  • Excellent verbal and written communication skills.
  • Proficiency with G Suite (Gmail, Docs, Sheets, Slides) and project management tools (e.g., Asana, Trello).
  • Comfort working autonomously in a fully remote environment.
  • Traits:
  • Adaptable, proactive, and able to handle changing priorities with ease.
  • Detail-oriented with a commitment to accuracy and efficiency.
  • Professional and personable, with the capacity to interact effectively with diverse teams and stakeholders.


Benefits:


  • Fully Remote Work: Enjoy the flexibility to work from anywhere in the world.
  • Professional Growth: Opportunities to develop new skills, take on larger projects, and expand your career within a growing organization.
  • Inclusive Culture: Join a supportive, mission-driven team committed to continuous learning, diversity, and making a positive impact.


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