TheGradStory | Associate Administrative Coordinator
9 hours ago
Job Title: Associate Administrative Coordinator (Remote)
Company: TheGradStory
Location: Fully Remote (Open to candidates worldwide)
About Us:
TheGradStory is on a mission to empower fresh graduates and young professionals to chart successful career paths. We provide cutting-edge career guidance, mentoring, and resources that enable emerging talent to reach their full potential. As we continue to grow, we are seeking an organized and adaptable individual to join our team as an Associate Administrative Coordinator, who may also serve as a temporary assistant to our CEO.
Role Overview:
As our Associate Administrative Coordinator, you’ll manage critical day-to-day administrative tasks that keep our remote team running smoothly. Your responsibilities will range from handling meeting logistics and maintaining documentation to supporting cross-departmental initiatives. In addition, you’ll be prepared to step in and assist the CEO with scheduling, inbox management, and other executive support duties when needed. This dynamic role is perfect for someone who thrives in a high-growth, fully remote environment and is eager to take on new challenges as they arise.
Key Responsibilities:
Administrative Coordination:
- Schedule and coordinate internal and external meetings, webinars, and virtual events.
- Maintain and update team calendars, project timelines, and shared documents.
- Assist in managing databases, spreadsheets, and project management tools for cross-functional teams.
- Support the onboarding process of new employees, including setting up accounts and sharing relevant documentation.
Communication & Documentation:
- Draft and edit correspondence, presentations, and reports as needed.
- Serve as a point of contact for basic internal and external inquiries, responding promptly and professionally.
- Assist in maintaining an organized digital filing system for quick information retrieval.
Executive Assistance (Temporary Coverage):
- Provide backup support to the CEO during periods of high demand or absence of the primary Executive Assistant.
- Manage the CEO’s calendar, schedule appointments, and prioritize requests.
- Draft routine email responses, prepare meeting agendas, and document meeting notes.
Qualifications & Requirements:
Experience:
- 1-3 years in administrative support, coordination, or similar roles; prior remote work experience is a plus.
Skills:
- Strong organizational, multitasking, and time-management abilities.
- Excellent verbal and written communication skills.
- Proficiency with G Suite (Gmail, Docs, Sheets, Slides) and project management tools (e.g., Asana, Trello).
- Comfort working autonomously in a fully remote environment.
- Traits:
- Adaptable, proactive, and able to handle changing priorities with ease.
- Detail-oriented with a commitment to accuracy and efficiency.
- Professional and personable, with the capacity to interact effectively with diverse teams and stakeholders.
Benefits:
- Fully Remote Work: Enjoy the flexibility to work from anywhere in the world.
- Professional Growth: Opportunities to develop new skills, take on larger projects, and expand your career within a growing organization.
- Inclusive Culture: Join a supportive, mission-driven team committed to continuous learning, diversity, and making a positive impact.
-
TheGradStory | Marketing Associate
9 hours ago
india TheGradStory Full timeJob Title: Marketing AssociateCompany: TheGradStoryLocation: Remote (India)Type: Full-timeAbout Us:TheGradStory is a dynamic platform dedicated to transforming the journeys of international students into stories of success and fulfillment. We support students from securing admissions abroad to preparing for employment and landing full-time jobs. Join us in...
-
Administrative Support Professional
6 hours ago
India TheGradStory Full timeWe are seeking a highly organized and adaptable Administrative Support Professional to join our team at TheGradStory. This role offers the opportunity to work in a fully remote environment, providing administrative support to our team and serving as a temporary assistant to our CEO when needed.As an Administrative Support Professional, you will be...
-
TheGradStory | Business Development Associate
9 hours ago
india TheGradStory Full time🚀 We're Hiring: Business Development Associate (BDA)🌍Join TheGradStory (TGS) as a Business Development Associate and be at the forefront of transforming the international student journey! This fully remote opportunity offers a chance to build impactful partnerships while enjoying the possibility of traveling across India. You'll work with a passionate...
-
Marketing and Communications Coordinator
6 hours ago
India TheGradStory Full timeAbout the Role:TheGradStory is seeking a highly motivated Marketing and Communications Coordinator to collaborate with our marketing vendor in driving marketing efforts.Key Responsibilities:Campaign Execution: Oversee the execution of marketing campaigns in collaboration with the vendor, ensuring alignment with business objectives and brand strategy.Content...
-
International Partnerships Specialist
7 hours ago
India TheGradStory Full timeAbout TheGradStoryWe are a dynamic team transforming the international student journey. Our mission is to empower students with cutting-edge tools and strategic partnerships.Salary & BenefitsCompetitive salary aligned with industry standards, offering attractive compensation for your expertise and contributions.Job DescriptionAs our Business Development...
-
Administrative Coordinator
1 day ago
India HR Yaar Full timeAbout HR Yaar: We are a dynamic team seeking a skilled Administrative Coordinator to manage the front desk and provide administrative support. In this role, you will be the first point of contact for visitors and clients, ensuring seamless operations at the reception area.Estimated Salary: ₹18,000 - ₹22,500 per monthJob Overview:We are looking for a...
-
Finance and Administrative Associate Guwahati, Assam
6 months ago
India Vital Strategies Full timeFinance and Administrative Associate Guwahati, Assam Vital Strategies India Services Private Limited is a private limited company focused on strengthening and revitalizing public health systems through designing and supporting scalable solutions to leading causes of death, disease, and injury. Vital Strategies provides technical assistance, consultation, as...
-
Administrative Coordinator
1 month ago
India OSM Thome Full timeJoin OSM Thome as an Administrative Coordinator based in India and make a difference in maritime operations with your skills and expertise. We are looking for someone organized and efficient to handle administrative responsibilities on our team. - Coordinate administrative tasks and processes efficiently. - Maintain accurate records and documentation. -...
-
Administrative Coordinator
1 day ago
India Talent500 Full timeAbout Talent500:Talent500 is a renowned leader in tax, accounting and advisory solutions. With over half a century of experience, we have empowered businesses and individuals to achieve their financial goals through our exceptional client service. Our team is dedicated to fostering innovation in the accounting industry.Job Title: Administrative...
-
Senior Administrative Coordinator
7 hours ago
India Acumaxis Full timeWe are seeking a highly skilled and detail-oriented Senior Administrative Coordinator to provide exceptional administrative support to our team in Lucknow.About the Role:This is a great opportunity for an ambitious professional to learn and grow with our company, Acumaxis.The successful candidate will have a strong understanding of administrative tasks,...
-
Program Coordinator Associate
2 weeks ago
India Discoveries Quintessential Full timeJob Overview:Discoveries Quintessential seeks an experienced and detail-oriented Program Coordinator Associate to join our team. As a Program Coordinator Associate, you will be responsible for coordinating various tasks related to the Institute's activities.About the Role:We are seeking a skilled and organized individual who can effectively communicate with...
-
Administration and Operations Associate
2 weeks ago
India Redwood Edutours Full timeAt Redwood Edutours, we’re rewriting the story of education, moving beyond the ordinary to embrace the extraordinary. In 2023-24, we partnered with 40+ leading IB and Cambridge schools, enabling over 10,000 students to experience the transformative power of experiential learning. Our educational tours connect students with communities, experts, and...
-
Vacancy Announcement: Administrative Associate
6 months ago
India UNICEF Full time**Job no**: 565129 **Contract type**: Fixed Term Appointment **Duty Station**: New Delhi **Level**: G-6 **Location**: India **Categories**: Administration UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across...
-
Human Resources Administrative Coordinator
2 weeks ago
India cuckooimages® Full timeAt Cuckoo Images, we’re looking for a detail-oriented HR/administrative coordinator to join our team. If you thrive in managing people and office operations, this role is for you! Key Responsibilities: Employee Management: Maintain and update employee records (attendance, leaves, performance). Manage onboarding and offboarding processes. ...
-
NIIT | Associate Training Coordinator | india
1 month ago
india NIIT Full timeAbout NIIT At NIIT, we're transforming the way the world learns, for the better. That's why the world's best run learning functions across 30 countries trust us with their learning and talent. Since 1981, we have helped leading companies transform their learning ecosystems while increasing the business value of learning. Our comprehensive, high impact...
-
Administrative Assistant Coordinator
1 week ago
India CommScope Full timeWe are seeking a skilled Administrative Assistant to join our team in Goa, India. This role is responsible for providing high-level administrative support to our leadership, ensuring seamless execution of tasks and projects.Key Responsibilities:Prepare correspondence, reports, and other documents using word processing software.Coordinate travel arrangements,...
-
Administrative Assistant to CEO
1 day ago
India InsuredMine Full timeCompany Description Insuredmine offers the Ultimate CRM Platform as an add-on to any Agency Management System, helping agencies consolidate multiple sales & marketing tools into an all-in-one solution to increase revenue and reduce operating costs. With features like Sales Pipeline, CRM, Engagement Marketing Automation, Workflow Automation, and more,...
-
Senior Administrative Coordinator
2 days ago
India Pioneer Global Recruitment Full timePioneer Global Recruitment is seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team in the construction sector. The ideal candidate will have at least 2-3 years of experience in an administrative role, preferably in the construction industry.About the Role:We are looking for someone who can provide exceptional...
-
India kreate brandz Full timeAbout Kreate BrandzKreate Brandz is a parent brand to multiple businesses, with its flagship project being the Village world, a real estate and hospitality venture featuring studio apartments and weekend villas. Our portfolio also includes Kitchen Stories, a restaurant and bar in Goa; Kitchen Stories Catering, a premium catering service based in Ahmedabad;...
-
Vacancy Announcement: Administrative Associate
6 months ago
India UNICEF Full time**Job no**: 565558 **Contract type**: Fixed Term Appointment **Duty Station**: New Delhi **Level**: G-6 **Location**: India **Categories**: Administration, Facilities Management UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill...