Administrative Coordinator

1 month ago


India Talent500 Full time

About Talent500:

Talent500 is a renowned leader in tax, accounting and advisory solutions. With over half a century of experience, we have empowered businesses and individuals to achieve their financial goals through our exceptional client service. Our team is dedicated to fostering innovation in the accounting industry.

Job Title: Administrative Assistant

Location: Bangalore

Department: Assurance

Reports to: Assurance Department Manager

Overview:

This position will provide essential administrative and client support to the Assurance team, ensuring smooth operations and efficient delivery of services. The successful candidate will work in a hybrid model, with flexibility for remote work (~2 days/week) and the remainder of the time working from the office or as required by the team.

Key Responsibilities:

  • Proficiently utilize computer software, Microsoft Office Suite (Word, Excel, Outlook), and firm-specific software to prepare documents and materials.
  • Prepare Adobe documents, correspondence, and other materials for the Assurance Department as needed.
  • Scan, log, mail, and/or fax audit confirmations as requested. Follow up on second request confirmations and maintain logs.
  • Proof, foot, PDF, and bind financial statements for review and issuance to clients.
  • Track all emailed letters and reports via a mail log to ensure the correct date is utilized for lockdown/archive purposes.
  • Assist employees working remotely with any in-office needs (such as document management and coordination).
  • Provide general administrative support to the team, ensuring timely and accurate delivery of requested materials.
  • Cross-train on receptionist duties and other office administrative functions as needed.

Requirements:

  • Bachelor's degree or two+ years of related experience in a professional office environment.
  • Experience providing administrative support in a professional or office setting is preferred.
  • Strong organizational skills with a keen attention to detail.
  • Excellent time management skills and the ability to prioritize tasks effectively to meet deadlines.
  • Must be self-motivated, have a sense of urgency, and be team-oriented with a strong work ethic.

Salary Range:

$40,000 - $60,000 per year.

Talent500 offers a competitive salary and benefits package, including opportunities for growth and development within the company.



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