Secretary Executive Assistant Bangalore Remote

4 weeks ago


Sany, India Talent Bee Consulting Pvt Ltd Full time
IdealCandidate
  • 510 Yearsas an Executive Assistant
  • Excellent Englishlanguage skills (Written / Oral)
  • Experience inEmail Management Calendar Travel booking Coordination forconferencesevents

OrganizationAwell established and fast expanding chain of Indian sweetsoutlets
RoleWeare seeking a highly organized and proactive ExecutiveAssistant/Secretary to provide comprehensive administrative supportto the CEO of our client. The ideal candidate should possessexceptional communication skills attention to detail and theability to multitask effectively in a fastpaced environment. TheExecutive Assistant/Secretary will play a pivotal role inmaintaining smooth operations and facilitating efficientcommunication within theorganization.
Responsibilities:
  1. Provideadministrative support to the CEO including managing calendarsscheduling appointments and arrangingmeetings.
  2. Coordinate travel arrangementsincluding flight bookings hotel accommodations and transportationarrangements.
  3. Prepare and edit correspondencepresentations and reports as required.
  4. Act asthe primary point of contact for internal and external stakeholdersincluding screening phone calls emails andvisitors.
  5. Maintain filing systems bothelectronic and physical ensuring efficient organization and easyretrieval of documents.
  6. Assist in preparingagendas and taking minutes during meetings as well as followup onaction items.
  7. Handle confidential informationwith discretion and maintain confidentiality at alltimes.
  8. Assist in organizing company eventsconferences and seminars including logistics catering and materialspreparation.
  9. Perform general office duties suchas photocopying scanning filing and maildistribution.
  10. Collaborate with otheradministrative staff to ensure seamless operations and supportacross departments.
  11. Undertake adhoc tasks andprojects as assigned by the executiveteam.

Requirements:
  1. Provenexperience as an Executive Assistant Secretary or similar rolepreferably supporting seniorexecutives.
  2. Proficiency in Microsoft Officesuite (Word Excel PowerPoint Outlook) and other relevant softwareapplications.
  3. Excellent organizational and timemanagement skills with the ability to prioritize tasks and meetdeadlines effectively.
  4. Strong interpersonalskills and the ability to communicate confidently andprofessionally with individuals at alllevels.
  5. High degree of discretion andconfidentiality with the ability to handle sensitive informationappropriately.
  6. Detailoriented with a commitmentto accuracy in all tasks.
  7. Ability to workindependently with minimal supervision and as part of ateam.
  8. Flexibility and adaptability to changingpriorities and deadlines.
  9. Bachelors degree inBusiness Administration Secretarial Studies or a related field ispreferred.
  10. Additional certifications ortraining in office administration or executive assistance is aplus.

Location: BangaloreRemoteSalary :57 LPA

officeadministration,administrative,executive administrativeassistance,communication,travel arrangements,emailmanagement,executive calendarmanagement,conferences


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