Executive Assistance Unpaid

2 months ago

Sany, India Hubnex Full time
Overview:
Therole of an Executive Assistant is pivotal in providing highleveladministrative support to executives and senior management. Thisrole serves as a gatekeeper decisionmaker and righthand person toensure seamless operations within the organization. The ExecutiveAssistant plays a crucial part in maintaining efficient workflowsand managing various tasks to enable the executive team to focus onstrategicinitiatives.
KeyResponsibilities:
  • Provideadministrative support including managing calendars schedulingmeetings and handling correspondence
  • Coordinatetravel arrangements and prepare detaileditineraries
  • Conduct research compile data andprepare reports and presentations
  • Screen anddirect phone calls and distributecorrespondence
  • Coordinate and facilitatecommunication between executives and internal/externalstakeholders
  • Manage confidential informationand maintain discretion at all times
  • Assist inbudget preparation and tracking ofexpenses
  • Organize and maintain executive filesand records
  • Assist in organizing andcoordinating events and specialprojects
  • Prepare and distribute meeting agendasminutes and followup actions
  • Oversee andprioritize executives task list anddeadlines
  • Act as the point of contact betweenexecutives and employees/clients
  • Manage specialprojects and perform adhoc tasks asrequired
  • Serve as a liaison to ensure effectivecollaboration among teams
  • Handle HRrelatedadministrative tasks whennecessary

RequiredQualifications:
  • Bachelorsdegree in Business Administration or relevantfield
  • Proven experience as an executiveassistant or in a similar role
  • Proficiency inMS Office with advanced knowledge of Excel andPowerPoint
  • Exceptional organizational andmultitasking skills
  • Outstanding verbal andwritten communication abilities
  • Ability toexercise discretion and maintainconfidentiality
  • Strong attention to detail andproblemsolving skills
  • Ability to prioritizetasks and work efficiently underpressure
  • Excellent time management andadministrative skills
  • Proactive and resourcefulwith a positive attitude
  • Experience in managingcomplex calendars and coordinating travelarrangements
  • Familiarity with basic financialand budgeting principles
  • Ability to workindependently and as part of a team
  • Knowledgeof HR functions and project management is aplus
  • Professional demeanor and stronginterpersonal skills

timemanagement,organization,communication,administrative,calendars

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