Senior Documentation Executive

Job Description: Senior Documentation Executive

Company: Aeden Fruits International Pvt Ltd

Location: Kochi, Kerala (Headquarters)

Salary: ₹25,000 - ₹40,000 per month

About Aeden Fruits International Pvt Ltd:

Aeden Fruits International Pvt Ltd is a dynamic and rapidly growing company in the agricultural sector, specializing in the import and distribution of high-quality fruits. We are committed to excellence in every aspect of our operations, from sourcing to delivery. We are looking for a skilled and meticulous Senior Documentation Executive to join our team and ensure seamless import operations.

Role Overview:

We are seeking an experienced and highly organized Senior Documentation Executive with a strong background in import documentation processes. The ideal candidate will be responsible for managing all documentation related to our international fruit imports, ensuring compliance with all regulatory requirements, and maintaining efficient operational flows. This role is crucial for our supply chain and requires a keen eye for detail, proactive problem-solving, and excellent communication skills.

Key Responsibilities:

• Import Documentation Management:
   Prepare, review, and manage all necessary documentation for import shipments, including commercial invoices, packing lists, bills of lading/airway bills, certificates of origin, phytosanitary certificates, and other customs-related documents.
• Regulatory Compliance:
   Ensure all import documentation complies with Indian customs regulations, EXIM policies, food safety standards (FSSAI), and other relevant government norms.
• Coordination:
   Liaise effectively with overseas suppliers, clearing agents, shipping lines, freight forwarders, and internal departments (logistics, sales, finance) to ensure timely and accurate documentation flow.
• Problem Resolution:
   Proactively identify and resolve any discrepancies or issues in documentation to prevent delays in customs clearance and shipment delivery.
• Record Keeping:
   Maintain comprehensive and organized records of all import documentation, both physical and digital, for audit and reference purposes.
• Payment Processing:
   Coordinate with the finance department for timely payment processing related to import duties, freight charges, and other associated costs.
• Reporting:
   Generate regular reports on shipment status, documentation completeness, and any potential bottlenecks.
• Process Improvement:
   Identify opportunities to streamline documentation processes and improve efficiency.

Key Requirements:

• Experience:
   Minimum of 3-5 years of proven experience in import documentation, preferably within the agricultural, food, or perishables industry.
• Domain Knowledge:
   In-depth knowledge of import procedures, customs regulations, and international trade terms (Incoterms).
• Software Proficiency:
   Proficient in using ERP systems (if applicable), MS Office Suite (especially Excel), and other relevant documentation software.
• Communication:
   Excellent written and verbal communication skills in English. Knowledge of local languages (Malayalam, Hindi) is a plus.
• Attention to Detail:
   Exceptional accuracy and meticulousness in handling critical documents.
• Problem-Solving:
   Ability to anticipate and resolve documentation issues efficiently under pressure.
• Organizational Skills:
   Strong ability to manage multiple shipments and prioritize tasks effectively.

Desired Skills & Qualifications:

• Bachelor's degree in Logistics, Supply Chain Management, Commerce, or a related field.
• Familiarity with FSSAI regulations for imported food products.
• Experience with specific customs clearance software or online portals.
• Ability to work independently and as part of a team in a fast-paced environment.

How to Apply:

If you are a highly motivated and detail-oriented professional looking to make a significant impact in a growing company, we encourage you to apply.

Please send your updated CV along with a short cover letter outlining your relevant experience in import documentation and why you are a good fit for this role to:

Only shortlisted candidates will be contacted for an interview.