Executive Assistant to Managing Director

5 hours ago

Pune, Maharashtra, India Shyam Global Technoventures Pvt. Ltd. Full time ₹ 5,00,000 - ₹ 12,00,000 per year

JOB DESCRIPTION

POSITION:
 Executive Assistant / Personal Assistant to Director

DEPARTMENT:
 Management Office

LOCATION:
 Pune

ROLE TYPE:
 Full-Time

JOB BRIEF:

We are looking for a highly organized and proactive 
Executive Assistant / Personal Assistant
 to provide comprehensive support to the 
Managing
Director
 of Shyam Global Technoventures Pvt. Ltd. The role requires exceptional communication, coordination, and multitasking skills to ensure smooth functioning of daily business and personal schedules.

This individual will act as a bridge between the Director and internal/external stakeholders, maintaining confidentiality, efficiency, and professionalism at all times.

RESPONSIBILITIES:


• Manage the Director's daily calendar, appointments, meetings, and travel plans.


• Handle confidential correspondence, emails, phone calls, and documentation on behalf of the Director.


• Coordinate with department heads for updates, reports, and presentations.


• Prepare minutes of meetings, track follow-ups, and ensure timely completion of delegated tasks.


• Assist in preparation of business reports, proposals, and presentations.


• Organize internal and external meetings, conferences, and company events.


• Maintain filing systems, records, and databases efficiently.


• Handle personal tasks and travel arrangements as required by the Director.


• Maintain a high level of discretion, integrity, and commitment in handling sensitive information.

REQUIREMENTS AND SKILLS:


• Graduate / Post Graduate (BBA, BCom, BA, or equivalent qualification).


• 2–5 years of experience as Executive Assistant / Personal Assistant / Office Coordinator.


• Excellent written and verbal communication skills in 
English, Hindi, and Marathi
.


• Strong organizational, multitasking, and time management abilities.


• Proficiency in 
MS Office (Word, Excel, PowerPoint)
 and Google Workspace.


• Ability to work independently, prioritize tasks, and handle pressure.


• Presentable, discreet, and trustworthy with a positive attitude.

KEY COMPETENCIES:


• Professional communication & etiquette


• Strong coordination and follow-up skills


• Confidentiality and reliability


• Attention to detail


• Proactive and adaptable approach

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