Executive Assistant to Director

9 hours ago

Pune, Maharashtra, India Greenovation Projects Pvt Ltd Full time ₹ 24,00,000 - ₹ 36,00,000 per year

Job Summary:

We are seeking a proactive, detail-oriented, and dependable Executive Assistant to provide high-level administrative and operational support to the Director. The ideal candidate will have a strong background in administration, coordination, and project follow-ups within the real estate or construction sector, and should be open to traveling for site visits, meetings, and coordination activities.

Key Responsibilities:1. Executive Support:

  • Manage and organize the Director's daily schedule, appointments, meetings, and travel plans.
  • Handle all correspondence, phone calls, and communication on behalf of the Director.
  • Prepare and review reports, presentations, and internal documentation.
  • Ensure smooth coordination between Director and internal/external stakeholders.

2. Project Coordination:

  • Assist the Director in tracking project progress, reviewing reports, and following up with teams for timely updates.
  • Visit sites and offices as required to monitor ongoing projects and share updates.
  • Maintain confidentiality while handling business-sensitive information.

3. Administrative & Operational Tasks:

  • Handle MIS reports, project updates, vendor documentation, and approval follow-ups.
  • Draft professional emails, letters, and minutes of meetings.
  • Coordinate with finance, admin, HR, and other departments for cross-functional activities.

4. Travel & Event Support:

  • Arrange travel, accommodation, and logistics for the Director and project team.
  • Accompany the Director for meetings, client visits, or events when required.

Required Skills & Competencies:

  • Strong communication and interpersonal skills.
  • Excellent organizational and time management abilities.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
  • Ability to multitask and handle high-pressure situations.
  • Professional demeanor, integrity, and confidentiality.
  • Willingness to travel frequently.

Job Type: Full-time

Pay: ₹40, ₹50,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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