Personal/Executive Assistant To Director

15 hours ago

Pune, Maharashtra, India HR Innovation Group Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Job Title: Personal/Executive Assistant to Director

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Location: MIDC Nighoje Chakan, Pune

Reporting To: Director

Job Summary:

The Personal/Executive Assistant will provide high-level administrative support to the Director, ensuring smooth day-to-day operations, managing schedules, handling confidential information, and coordinating between internal and external stakeholders.

Key Responsibilities:

1. Administrative Support:

• Manage the Directors calendar, appointments, meetings, and travel schedules.

• Prepare reports, presentations, and other documents as required.

• Draft emails, letters, and internal/external communications on behalf of the Director.

• Maintain and organize records, files, and confidential documents.

2. Coordination & Communication:

• Act as a liaison between the Director and department heads, clients, vendors, and external stakeholders.

• Schedule and coordinate executive meetings, including preparing agendas and minutes.

• Follow up on action items and deadlines to ensure smooth execution of tasks.

3. Operations & Project Management:

• Assist in strategic planning, budgeting, and decision-making processes.

• Oversee daily operational tasks and ensure execution as per the Director's directives.

• Track project progress, deadlines, and key deliverables.

4. Travel & Logistics Management:

• Plan and arrange travel, including ticketing, accommodation, and itineraries.

• Ensure travel and event logistics align with business needs.

5. Data Management & Documentation:

• Maintain records related to business operations, financial data, and critical reports.

• Handle sensitive and confidential information with utmost discretion.

• Assist in preparing compliance and audit-related documentation.

6. Support in Business Development & Customer Relations:

• Assist in market research, client interactions, and maintaining business relationships.

• Manage follow-ups on client meetings and sales initiatives.

7. General Office & Personal Assistance:

• Assist in organizing corporate events, business meetings, and conferences.

• Provide support in personal and professional matters, including handling Director's personal commitments if required.

Required Qualifications & Skills:

• Education: Graduate/Postgraduate (Business Administration, Management, Commerce, or related field preferred)

• Experience: Minimum 5+ years of experience as a Personal/Executive Assistant, preferably in the automobile manufacturing or sheet metal stamping industry.

• Technical Skills:

o Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

o Knowledge of ERP systems is an advantage.

o Familiarity with automotive industry documentation and compliance is preferred.

o Attention to detail and ability to work under pressure

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