
Executive Assistant To Director
3 days ago
Key Responsibilities
- Follow-ups & Coordination
Track and follow up with RCC designers, MEP consultants, faade consultants, liaison architects, landscape consultants, 3D consultants, model makers, estimation & purchase teams, marketing consultants, developers, and their site engineering teams.
Ensure timelines are respected and escalate delays.
Act as the Directors voice in communications with teams.
- Documentation & Process Support
Maintain structured records of drawings, submissions, and approvals.
Create trackers, meeting notes, and ensure timely closure of action items.
Support document flow between consultants, developers, and in-house teams.
- Executive & Personal Assistance
Manage Directors office coordination, emails, calls, and scheduling.
Assist with presentations, research, and reporting.
Handle select personal tasks to free up leadership time.
Desired Candidate Profile
- Experience: 35 years as Executive Assistant / Coordinator / Office Support.
- Qualification: Graduate (any stream). Secretarial training preferred.
- Skills:
Excellent follow-up skills (non-negotiable).
Strong communication (English, Hindi/Marathi).
Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, WhatsApp, and video conferencing tools.
Organized, detail-oriented, able to multitask under deadlines.
Ability to get work done from senior professionals with tact.
- Personality: Honest, reliable, problem-solver, adaptable, with high integrity.
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