Executive Assistant To Director

2 weeks ago

Pune, Maharashtra, India Robokidz Eduventures Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Role & responsibilities

1. Executive Support & Daily Management

  • Manage and prioritize the Directors calendar, meetings, appointments, and reminders.
  • Coordinate and schedule internal and external meetings, calls, and travel plans.
  • Anticipate the Director's needs and ensure all preparations are in place ahead of time.

2. Communication & Documentation

  • Draft, edit, and proofread professional emails, proposals, and internal/external communication on behalf of the Director.
  • Prepare presentation decks, reports, and briefs using MS Word, Excel, and PowerPoint.
  • Take accurate meeting minutes, follow up on action points, and ensure timely completion.

3. Operational & Administrative Tasks

  • Assist in project tracking, file organization, and follow-ups with internal teams and external partners.
  • Maintain records, confidential files, and key project documentation.
  • Handle personal and professional tasks with efficiency and discretion.

4. Tech-Savvy & Process Improvement

  • Leverage AI tools and digital productivity platforms (e.g., ChatGPT, Notion, Trello, Canva, etc.) to streamline tasks.
  • Stay updated on emerging technologies and recommend tools to improve workflow and productivity.
  • Assist with light research, content preparation, or digital tasks when required.

Preferred candidate profile

Skills & Competencies:

  • Excellent written and verbal communication skills – must be fluent in English.
  • Proficiency in MS Office Suite – Word, Excel, PowerPoint is a must.
  • Highly organized with strong attention to detail and time management.
  • Street-smart, confident, and able to multitask effectively.
  • Quick learner, comfortable working with new technologies, AI tools, and digital platforms.
  • High degree of discretion and professionalism.

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