Executive Assistant To Managing Director

3 days ago

Pune, Maharashtra, India Nikhil Constructiongroup Full time

Job Description : Executive Assistant to Managing Director (MD)

Position Details

Designation: Executive Assistant to MD

Department: Office of the Managing Director

Reports to: Managing Director

Role Purpose

To provide high-level administrative, operational, and strategic support to the Managing Director by ensuring efficient coordination, communication, and follow-up on key activities, decisions, and priorities. The role demands exceptional organizational, analytical, and communication skills, with the ability to handle sensitive and confidential information with utmost discretion.

Key Responsibility Areas (KRAs)

    1. Manage and coordinate the MDs calendar, appointments, meetings, and travel arrangements efficiently.
    1. Prepare agendas, minutes, presentations, and reports for management and board meetings.
    1. Liaise between the MDs office and internal departments, external partners, and stakeholders.
    1. Track progress on strategic initiatives, business goals, and project deliverables under the MDs supervision.
    1. Conduct research, compile data, and prepare briefing materials to assist decision-making.
    1. Maintain confidentiality and ensure proper handling of sensitive corporate information.
    1. Support the MD in communication draftingemails, letters, memos, and announcements.
    1. Manage correspondence, screening calls, and ensuring timely response or delegation of actions.
    1. Facilitate smooth execution of cross-functional meetings and follow-up on action items.
    1. Undertake special assignments and projects as directed by the MD.

  • Strong Commercial acumen

  • Professional demeanour and strong interpersonal skills.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and under pressure.
  • Qualifications & Experience CA / MBA from premier Business school
  • 10 to 12 years of experience as an Executive Assistant, preferably supporting top management.
  • Exposure to corporate governance, board-level coordination, and business reporting preferred.

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