
Executive Business Assistant to the Director
1 day ago
Post Title - Executive Business Assistant to the Director
Location: Mumbai
Reports to: Director
Experience Required: 4+ Years
Key Responsibilities
Executive Support
● Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
● Act as a gatekeeper: prioritize emails, calls, and customer interactions.
● Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.
● Handle confidential and sensitive information with the highest level of discretion.
Operational & Strategic Support
● Assist in tracking KPIs, business metrics, and strategic initiatives.
● Compile data, draft reports, presentations, and business proposals as required.
● Serve as a communication bridge between the Director and internal teams or external partners.
Communication & Coordination
● Draft professional correspondence, memos, and emails on behalf of the Director.
● Ensure clear and timely communication with internal teams and clients.
● Coordinate logistics for executive-level meetings, board meetings, and special events.
Administrative Management
● Maintain well-organized digital and physical filing systems.
● Ensure all documentation is up-to-date, properly stored, and easily accessible.
●Perform general administrative tasks as needed to support the Director and leadership team.
Qualifications
● Bachelor's degree in Business Administration, Communications, or a related field.
● Minimum of 3+ years' experience supporting senior leadership in a fast-paced environment.
● Exceptional written and verbal communication skills.
● Excellent organizational, time management, and multitasking abilities.
● Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).
● High degree of confidentiality, discretion, and professionalism.
● Strong problem-solving skills with a proactive and anticipatory mindset.
● Comfortable working in both strategic and administrative capacities.
● Experience in a startup or high-growth business environment is a plus.
● Executive presence and the ability to interact with stakeholders at all levels.
Working Conditions
● May occasionally require extended hours or travel, depending on business needs.
● Hybrid or remote work arrangements may be considered, subject to location and company policy.
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