Executive Assistant To Managing Director

12 hours ago

Mumbai, Maharashtra, India Wilson Pen Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Role & responsibilities

Office Support

- Act as the Managing Director's strategic assistant and confidante.

- Attend internal and external meetings alongside the Managing Director.

  • Take detailed shorthand notes, prepare polished minutes, and ensure follow-ups are actioned.

Vendor & Stakeholder Management

  • Track deliverables, commitments, and agreements made in meetings.

  • Follow up with vendors, partners, and internal teams to ensure work progresses as agreed.

  • Escalate delays or unresolved matters with professionalism.

Office & Travel Management

  • Organise and streamline office operations with efficiency and style.

  • Arrange and coordinate domestic and international travel, including visas, flights, hotels, and itineraries.

  • Handle scheduling, calendar management, and correspondence with discretion.

Communication & Presentation

- Draft, edit, and proofread emails, letters, and documents with impeccable English.

- Maintain high standards of written and verbal communication.

- Act as a bridge between the Managing Director and internal/external stakeholders.

Special Projects

- Support in strategic initiatives under the Managing Director.

- Bring creative and organisational finesse to events, presentations, and office environment.

Preferred candidate profile

  • Graduate with secretarial training and 5+ years of work experience as an Executive Assistant / Secretary.
  • Skilled in shorthand, typing, MS Office/Google Suite, and general business correspondence.
  • Excellent English communication both written and spoken.
  • Strong organisational and time-management skills with attention to detail.
  • Ability to work independently with discretion, grace, and absolute professionalism.
  • A polished, refined presence with the ability to represent the Managing Director.

Age limit: 30 years old.

Last date of applications: 5th November 2025

We are seeking a refined, highly organised Executive Assistant who will act as the right hand to our Managing Director. This role is critical in ensuring smooth execution of strategy, discipline in follow-ups, and bringing a touch of grace and finesse to our operations.

This is not a routine assistant role it is a pivotal position with the Managing Director, where your skills in organisation, follow-up, and communication will directly shape the company's success.

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