Executive Assistant To Director

12 hours ago

Mumbai, Maharashtra, India Intellectual Capital Hr Consulting Full time ₹ 9,00,000 - ₹ 12,00,000 per year

The duties and responsibilities of the Executive Assistant include, but are not limited to:

  • Support to the Director:

  • Assisting the Director daily in the execution of his duties.

  • Managing the Directors agenda, ensuring effective arrangement of meetings with third parties.

  • Providing the Director with all necessary background information for effective meeting participation.

  • Travel Logistics:

  • Managing travel logistics for the Director and the Management team.

  • Optimizing and planning travel schedules for the Director to facilitate remote decision-making.

  • Support to the Management Team:

  • Assisting the Management Team in planning, coordinating, and following up on their joint activities.

  • Board of Directors Support:

  • Providing administrative support to the Board of Directors.

  • Organizing logistics for Board meetings, both virtual and in various international locations.

  • Follow-Up and Communication:

  • Organizing follow-up actions from various Director and Board meetings, conference calls, and business trips in collaboration with the management team.

  • Drafting replies to emails and other communications on behalf of the Director.

  • Project Management:

  • Taking responsibility for specific projects to support the Director and COO in their work delivery.

Skills and Competencies Required for the Role

  • Experience:

  • Proficiency in administrative procedures, managing files, and records.

  • Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel is essential.

  • Excellent communication skills – interpersonal, written, and verbal.

  • Competencies:

  • Strong attention to detail and accuracy.

  • Strong organizational, planning, and time management skills.
  • Ability to deliver quality results under time constraints in a fast-paced environment.
  • Capability to cope with periods of high workload.
  • Ability to learn new software applications with ease.

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