Executive Assistant to Director

3 hours ago

Mumbai, Maharashtra, India People Human Resource Development Foundation Full time ₹ 4,00,000 - ₹ 5,00,000 per year

Executive Assistant to Director - Real Estate & Hospitality Industry

Job Title:

Executive Assistant to Director

Location:

Mumbai

Reports To:

Director / Managing Director

Job Purpose:

To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects.

Key Responsibilities:

  • Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements.

  • Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally.

  • Prepare reports, presentations, and documents as required by the Director.

  • Coordinate and follow up on action points and projects as directed.

  • Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution.

  • Handle confidential information with discretion and integrity.

  • Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.

  • Assist in preparation and submission of expense reports and other administrative tasks.

  • Manage filing systems (electronic and physical) to ensure easy retrieval and document security.

  • Support the Director in personal tasks, as required, to maximize their productivity.

Desired Candidate Profile:

  • Bachelor's degree in any discipline.

  • 2–6 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership.

  • Excellent verbal and written communication skills.

  • Strong organizational skills with attention to detail and ability to multitask.

  • High degree of professionalism and discretion dealing with confidential information.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to work proactively and independently under tight deadlines.

Job Types: Full-time, Permanent

Pay: ₹400, ₹500,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Language:

  • Hindi (Preferred)
  • English (Preferred)

Work Location: In person

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