Executive Assistant to Director

10 hours ago

Mumbai, Maharashtra, India Pioneer Panels Full time ₹ 3,00,000 - ₹ 6,00,000 per year

JOB DESCRIPTIONS FOR EXECUTIVE ASSISTANT

Job Title - Executive Assistant

Department - Admin

Location– Vidyavihar

Report To - Management (MD)

JOB SAMMARY

We are looking for Executive Assistant to the Director, you will be responsible for providing comprehensive administrative support, ensuring smooth daily operations, and facilitating effective communication and coordination within the organization. You will act as a key point of contact and liaison for the Director, handling various tasks to optimize their productivity.

Responsibilities

  • Manage and maintain the Director's calendar, including scheduling appointments and meetings.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle incoming correspondence, emails, and phone calls, ensuring they are addressed promptly and professionally.
  • Conduct research and compile data to prepare reports and presentations for the Director.
  • Assist in the preparation of business documents, including reports, presentations, and proposals.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Liaise with internal and external stakeholders on behalf of the Director.
  • Maintain and organize confidential files and records.
  • Provide administrative support to special projects as required.
  • Performed general office duties such as ordering Supplies and Managing Office

Qualifications & Skill's

  • Bachelor's degree or equivalent experience.
  • Should have 3-5 years of experience as an assistant or secretary to the MD of a company.
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong problem-solving abilities and attention to detail.

· Ability to work independently and as part of a team.

· Good command over English

· Shorthand

Skills

  • Calendar Management
  • Meeting Coordination
  • Travel Arrangements
  • Report Preparation
  • Microsoft Office Suite
  • Communication
  • Organization
  • Confidentiality

Job Types: Full-time, Permanent

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Work Location: In person

  • Executive Assistant to Director

    2 days ago

    Mumbai, Maharashtra, India People Human Resource Development Foundation Full time ₹ 4,00,000 - ₹ 5,00,000 per year

    Executive Assistant to Director - Real Estate & Hospitality IndustryJob Title:Executive Assistant to DirectorLocation:MumbaiReports To:Director / Managing DirectorJob Purpose:To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special...

  • Executive and Personal Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Wing Assistant Full time ₹ 70,000 - ₹ 90,000

    Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance....

  • Executive Assistant To Director

    2 weeks ago

    Mumbai, Maharashtra, India Intellectual Capital Hr Consulting Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    The duties and responsibilities of the Executive Assistant include, but are not limited to:Support to the Director:Assisting the Director daily in the execution of his duties.Managing the Directors agenda, ensuring effective arrangement of meetings with third parties.Providing the Director with all necessary background information for effective meeting...

  • Executive Assistant to Director

    1 week ago

    Mumbai, Maharashtra, India South Seas Distilleries and Breweries Pvt. Ltd. Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Executive Assistant to Director // MD (ExecutionFocused)Reporting to : MD / DirectorExperience Required:Minimum 15+ years of experience in executive support, with at least 10 years providing high-level assistance to C-suite executives or Managing Directors, including extensive experience with a strong focus on task execution, operational management, and...

  • Assistant Executive to Director

    6 days ago

    Mumbai, Maharashtra, India XpressEdu Full time ₹ 7,20,000 - ₹ 7,80,000 per year

    Experience:3 years as an EAJob Summary:The Executive Assistant to the Director will provide high-level administrative support to the Director by managing schedules, communications, meetings, and travel arrangements. The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling confidential information with discretion. This role...

  • Executive Assistant To the Director

    2 days ago

    Mumbai, Maharashtra, India Mumbai Academy Of Moving Image Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    MAMI seeks a proactive, organised Executive Assistant to the Director to manage schedules, communication, meetings, and confidential matters. Requires 5+ years experience, strong coordination, discretion, and communication skills. Full-time.

  • Executive Assistant To Director

    15 hours ago

    Mumbai, Maharashtra, India Mash Technologies Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Role & responsibilitiesWe are seeking a highly experienced, disciplined, and resourceful Executive Assistant (EA) to provide dedicated, confidential, and high-level support to both our Chief Executive Officer (CEO) and Director. The ideal candidate will be a proactive problem-solver, a master of organization, and possess verifiable, extensive experience...

  • Executive Assistant to Director

    4 weeks ago

    Mumbai, Maharashtra, India, Maharashtra Pupscribe Full time

    Role Overview:We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires strong...

  • Executive Assistant to Managing Director

    4 days ago

    Mumbai, Maharashtra, India Himalaya Terpenes Pvt Ltd Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Job description:Managing the Director's schedule, scheduling meetings, organizing travel arrangements, and other administrative tasks.· Acts as a point of contact between the director and other departments, customers, and stakeholders. They are responsible for managing emails, drafting letters, and communicating on behalf of the director.· Managing...

  • Executive Assistant To Managing Director

    1 week ago

    Mumbai, Maharashtra, India Wilson Pen Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesOffice Support- Act as the Managing Director's strategic assistant and confidante.- Attend internal and external meetings alongside the Managing Director.Take detailed shorthand notes, prepare polished minutes, and ensure follow-ups are actioned.Vendor & Stakeholder ManagementTrack deliverables, commitments, and agreements made in...