Executive Assistant to Managing Director

4 days ago

Mumbai, Maharashtra, India Sumeet Trans Logistics Full time

Role Summary

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Director. The role requires exceptional communication skills, strong organizational abilities, discretion, and the ability to work proactively in a dynamic environment.

Key Responsibilities

1. Executive Support

  • Manage and prioritize the Director's calendar, appointments, meetings, and travel itineraries.
  • Handle emails, calls, and communication on behalf of the Director.
  • Prepare briefings, minutes, and action points for internal and external meetings.
  • Draft correspondence, presentations, and reports as required.

2. Coordination & Communication

  • Act as the single point of contact between the Director and internal/external stakeholders.
  • Facilitate smooth information flow, follow-ups, and status tracking.
  • Coordinate with cross-functional teams to ensure timely execution of tasks assigned by the Director.

3. Operational & Administrative Management

  • Organize board meetings, reviews, and leadership meetings.
  • Maintain records, documentation, and confidential files.
  • Assist with project tracking, MIS reporting, and operational follow-ups.
  • Support office administration, vendor management, reimbursements, and procurement relating to the Director's office.

4. Travel & Logistics

  • Coordinate domestic and international travel, including tickets, accommodation, and visas.
  • Prepare travel briefs, itineraries, and expense reports.

5. Strategic & Project Support (as applicable)

  • Conduct research, prepare insights, and provide analytical support for decision-making.
  • Assist the Director in monitoring key projects, deadlines, and business priorities.
  • Support event planning, stakeholder engagements, and corporate communications.

Required Skills & Qualifications

  • Bachelor's degree; MBA preferred but not mandatory.
  • 4–10 years of experience as an Executive Assistant, Senior Administrator, or similar role.
  • Excellent verbal and written communication skills (English + Hindi/regional language).
  • Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, and productivity tools.
  • Strong organizational and multitasking abilities.
  • High level of integrity, confidentiality, and professionalism.
  • Ability to handle pressure, tight deadlines, and dynamic situations.

Preferred Attributes

  • Experience working with C-suite or senior leadership in Indian or multinational companies.
  • Strong stakeholder management skills.
  • Attention to detail and proactive problem-solving.
  • Professional presence and ability to represent the Director's office effectively.

Compensation

Based on experience and industry standards in India — can be customized.

Job Type: Full-time

Pay: ₹15, ₹30,000.00 per month

Work Location: Remote

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