Personal Executive Assistant to Managing Director

7 days ago

Mumbai, Maharashtra, India Zecruiters Jobconnect Private Limited Full time ₹ 1,50,00,000 - ₹ 7,20,00,000 per year

To provide comprehensive administrative, secretarial, and strategic support to the Managing Director, ensuring smooth day-to-day operations, effective time management, and efficient coordination of all business and personal commitments.

Key Responsibilities:

1. Executive Support

  • Manage and maintain the Managing Director's calendar — scheduling appointments, meetings, travel, and personal engagements.
  • Prepare meeting agendas, collate necessary documents, and ensure timely follow-up on pending actions.
  • Handle all correspondence (emails, calls, letters) — prioritizing and responding where appropriate.
  • Draft and review professional communication, letters, and reports.
  • Coordinate with internal departments and external stakeholders on behalf of the Managing Director.

2. Travel & Logistics

  • Plan and organize detailed travel itineraries (domestic & international), including flights, hotels, transport, and visa arrangements.
  • Prepare travel expense statements and handle reimbursements.

3. Administrative & Operational Support

  • Maintain confidentiality and discretion in handling sensitive information.
  • Organize and maintain physical and digital files.
  • Assist in preparation of presentations, reports, and meeting notes.
  • Support in project tracking and business initiatives assigned by the Managing Director.

4. Personal Assistance

  • Manage personal appointments, purchases, and household-related tasks when required.
  • Coordinate with vendors, service providers, and household staff (if applicable).
  • Handle ad-hoc personal tasks with utmost trust and efficiency.

5. Office Coordination

  • Liaise with HR, Admin, and Accounts for approvals, reimbursements, and internal communications.
  • Assist in organizing events, conferences, and internal meetings.
  • Ensure smooth communication flow between the Managing Director and teams.

Job Type: Permanent

Pay: ₹12, ₹50,466.98 per month

Work Location: In person

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