Assistant to the Executive Director

2 days ago

Mumbai, Maharashtra, India Libratherm Instruments Pvt. Ltd. Full time

Seeking a Technical Executive Assistant to Work Closely with the Leadership Team

Libratherm Instruments Private Limited is looking for a competent
Technical Executive Assistant
to support and work directly with our top management.

Please note:
This is not a conventional secretarial position.

We are seeking a
proactive engineering professional
, preferably with a background in
Electronics or Instrumentation Engineering
, who can understand our products, collaborate with R&D and Production teams, and address technical inquiries from key clients on behalf of management.

Key Responsibilities:

1. Strategic Coordination & Follow-ups:

  • Act as the bridge between the Director and internal departments (R&D, Production, Sales and

Supply Chain).

  • Monitor the status of critical projects and ensure that various teams meet deadlines

leads without the Director's constant intervention.

  • Prepare and analyze MIS reports (Sales figures, Production status) for the Director's review.

2. Client & Stakeholder Management:

  • Handle initial communication with key customers and OEMs; understand their

technical queries (regarding Temperature Controllers, Thyristors, etc.) and route them to the right team.

  • Draft technical proposals, emails, and business correspondence on behalf of the Director.
  • Accompany the Director to important client meetings or site visits when required, capturing minutes and action items.

3. Time & Workflow Optimization:

  • Proactively manage the Director's calendar by prioritizing high-impact activities and filtering out low-priority routine tasks.
  • Conduct pre-meeting research: Brief the Director on the agenda and background of clients or visitors before meetings.
  • Streamline daily routines and office administration to maximize efficiency for the leadership team.

4. Special Projects:

  • Execute specific improvement projects, such as implementing a new CRM tool or organizing participation in a trade show, as assigned by the Director.

Required Qualifications:

This opportunity is ideal for candidates who:

  • Hold a B.E./B.Tech degree in Electronics/Instrumentation
  • Possess strong organizational, communication, and multitasking skills.
  • Have an interest in business operations, management, and strategic coordination.
  • Want a first-hand learning experience in how a manufacturing organization grows and operates.

This role offers a unique exposure to leadership decision-making and business processes, equivalent to a practical, real-world MBA. You will enable efficiency at the executive level while gaining in-depth insights into the industrial process control sector.

Location:
Mumbai

Experience:
2–5 Years

Department:
Administration / Directorate

Reports To:
 
Director / CEO

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