Executive Assistant to CEO

**Responsibilities**:
**Executive Support**:
Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the senior management, The Management Team, and members of staff.

Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.

Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.

Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.

Supports CEO in his/her external commitments related to iCreate, including service on external boards, committees and other groups.
- Processes iCreate’s memberships with other organizations.

**Board Support and Liaison**:
Serves as the CEO’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.

Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
- Maintains Board portal (Directors Desk).

**Management Liaison**:
Participates as an adjunct member of the Senior Management including assisting in scheduling, attending meetings. Represents the CEO in designated meetings as required.
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

**Secondary Responsibilities**:
Performs other duties as assigned.

Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Accountabilities

Position reports to the CEO and works directly with the Board of Directors.

Works directly with the Board Executive and other Committees.

Works directly with senior level staff and HR both internally and externally.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

**Skills & Abilities**:
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.

Proficiency in Windows, including MS Word, EXCEL and PowerPoint; etc.

Ability to learn new software.

Ability to conduct research and present data in a succinct and well-written manner.

Ability to work independently and with professional discretion.

Excellent writing, editing, grammatical, organizational, and research skills.

Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the CEO and staff, and others.
- Excellent management, time-management, and problem-solving skills.

**Working Conditions/Other Data**:
Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
- Occasional travel may be involved.