Executive Assistant to CEO

16 hours ago

Hadapsar Pune Maharashtra, India Blue Ocean Steels LLP Full time

Job Title: EA to CEO

Function: CEO’s Office

Location: Pune

Reporting to: CEO
- POSITION OBJECTIVE
- Responsible for providing high-level administrative support to the Chief Executive Officer.
- KEY POSITION RESPONSIBILITIES

Key Responsibilities

Calendar Management:

- Coordinate and manage the CEO's schedule, including appointments, meetings, and conferences.
- Prioritize and schedule meetings based on the CEO's priorities.

Communication:

- Act as a gatekeeper for the CEO, managing and filtering communications.
- Handle incoming and outgoing correspondence.

Travel Arrangements:

- Arrange and coordinate travel itineraries, accommodations, and transportation for the CEO.
- Ensure travel plans align with the CEO's schedule and preferences.

Meeting Support:

- Prepare agendas, materials, and documentation for meetings.
- Attend meetings, take notes, and provide summaries or action items as needed.
- Follow up on action items and deadlines.

Information Management:

- Organize and maintain the CEO's files, records, and confidential information.
- Conduct research and compile data as requested by the CEO.

Relationship Management:

- Build and maintain relationships with internal and external stakeholders.
- Act as a liaison between the CEO and staff, clients, and other stakeholders.

Special Projects:

- Assist the CEO in special projects, initiatives, or research assignments.
- Coordinate and collaborate with other executives or departments as necessary.

Confidentiality:

- Handle sensitive and confidential information with discretion and professionalism.

Problem Solving:

- Anticipate challenges and proactively address issues that may arise in the CEO's absence.
- Find solutions to problems and make decisions on behalf of the CEO when appropriate.

Event Planning:

- Assist in planning and organizing company events, conferences, and meetings.
- QUALIFICATIONS AND EXPERIENCE REQUIREMENT

**Qualifications**:
Graduate - Any course/ specialization in HR

Experience
- Minimum 2-4 years of experience in a similar role
- COMPETENCY REQUIREMENTS
- Technical Skills
- Knowledge of MS Office Suite (MS Word, MS Excel, MS PowerPoint)

Behavioral Skills

Service Excellence
- Always managing internal & external customers with a positive attitude.
- Respecting the internal value chain.
- Staying ahead and anticipating Client Needs / Queries.
- Ability to represent the organization as an ambassador.
- Excellent communication skills.
- Building honest relationships with Clients.

Professionalism & Confidentiality
- Conduct your actions with good judgment and in good faith.

Ability to maintain confidentiality and handle sensitive information

Excellence
- To act in a manner that earns the trust and admiration of others

Communication
- The ability to conduct the sales process with prospects, clients, and all stakeholders, effectively.

Influence
- Ability to influence stakeholders in a smooth, non-abrasive manner

Attention to detail
- Attention to detail and accuracy in record-keeping and data management.

Stakeholder Management
- Regular & appropriate engagement with all stakeholders, ensuring they are informed and aligned when required.

Teamwork
- Respecting & working together with the larger team to deliver value.

Time Management
- Managing time discipline effectively and allocating the right time to the right activity.

Pay: ₹14,618.93 - ₹53,535.81 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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