Office Administrator

14 hours ago


Noida Sector Noida Uttar Pradesh, India Insightful Technologies Full time

**About Insightful Technologies**:
Insightful Technologies is a fast-growing IT and Business Solutions company, diversifying its operations into **Logistics and Interior Design management**. We deliver premium services to global clients, combining technology, efficiency, and creativity. We are now looking for a **smart, organized, and proactive Office Administrator / Logistics Coordinator** to support our logistics operations and ensure seamless coordination between internal teams, vendors, and clients.

**Role Overview**:
The **Office Administrator / Logistics Coordinator** will oversee the daily administrative and logístical functions of the organization. This includes handling work orders, managing communication with clients and vendors, scheduling logistics, and assisting management in executing day-to-day business activities efficiently.

This position requires someone who is highly organized, communicates fluently in English, and can work independently during **PST (Pacific Standard Time)** business hours.

**Key Responsibilities**:

- Act as the primary point of contact between management, vendors, and clients.
- Prepare and manage work orders, invoices, and purchase orders.
- Track, place, and expedite logistics and furniture orders.
- Schedule and coordinate furniture installations and delivery timelines.
- Manage inventory of office supplies and order as needed.
- Reconcile invoices and process vendor/client payments and back charges.
- Obtain quotations from suppliers and maintain vendor relationships.
- Organize and schedule meetings and team calendars.
- Maintain organized digital records and reports in Excel and online systems.
- Support the General Manager and Logistics Manager in administrative planning.

**Soft Skills**:

- Excellent English communication (verbal and written).
- Calm and professional under pressure.
- Positive, proactive, and team-oriented attitude.
- Strong attention to detail and ability to multitask.
- Willingness to learn and adapt to new tools and systems.

**Work Schedule**:

- **Full-time | 8-hour shift aligned with PST business hours**:

- Monday to Friday

Pay: ₹25,949.93 - ₹40,070.91 per month

**Benefits**:

- Food provided

Work Location: In person


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