Executive Assistant to CEO

4 days ago

Mohali Punjab, India WebBila Internet Services Pvt Ltd Full time

Social Watch & ChandigarhBytes is a dynamic and rapidly growing creative agency & start-up. We are seeking an experienced and proactive Executive Assistant to support our founder and play an active role in our continued success.

**Position Overview**:
**Key Responsibilities**:

- **Administrative Support**: Manage complex calendars, schedule meetings, and coordinate travel arrangements for the founder. Ensure all logistics are handled efficiently and professionally.
- **Meeting Coordination**: Prepare agendas, take meeting minutes, and follow up on action items. Ensure all necessary materials and resources are prepared for meetings.
- **Document Preparation**: Draft, proofread, and edit correspondence, reports, and presentations. Prepare briefing materials and ensure all documents are accurate and timely.
- **Office Management**: Oversee office supplies and manage vendor relationships. Ensure the office environment is organized and professional.
- **Confidentiality**: Handle sensitive information with the highest level of confidentiality and discretion.
- Prioritize inquiries; making judgments and recommendations to ensure smooth day-to-day engagements
- Manage and track CEO’s extensive professional and personal contact network
- Billing and collection reminder mails to clients when required

*
- **Qualifications**:

- **Experience**: Proven 3 years experience as an executive assistant or in a similar role, preferably supporting high-level executives or founders.
- **Education**: Bachelor’s degree or equivalent experience in business administration or a related field is preferred.
- **Skills**:

- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and anticipate the needs of the founder.
- High level of professionalism and discretion in handling confidential information.

We look forward to hearing from you

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 3 years (required)

Work Location: In person

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